Receptionist

5 days ago

Johannesburg, South Africa Tsebo Group Full time

**About Us**:
As the leading integrated facilities solutions provider in Africa and the Middle East, operating in over 28 countries, with over 40 000 employees, the Tsebo Solutions Group enables businesses to optimise their efficiency and productivity, and become more successful. We take responsibility of our customers’ non-core activities outside of their expertise, empowering them to focus on their core business. Our local expertise, global standards and innovative cross-divisional solutions, such as catering, cleaning, facility management and security, give us the edge to optimise our customers non-core operations, allowing them to enjoy reduced cost, risk and complexity.

**Duties & Responsibilities**:

- **Reception**:

- Attend to visitors in a prompt, professional and friendly manner.
- Ensure general tidiness of the reception area.
- **Boardroom**:

- Manage the boardroom bookings
- Ensure that the boardroom is neat at all times and prepared for meetings (air conditioner, lights and blinds).
- Co-ordinate refreshments (coffee and tea) as requested with booking.
- **Faxes and Mail**:

- Distribution of incoming faxes and mail
- All faxes must be delivered promptly in pigeon holes. Urgent faxes - phone person to collect fax at reception
- **Liaising with courier company**:

- Assist with outgoing and incoming mail via courier as and when required.
- File weigh bills.
- **Stationery**:

- Order office stationery and office consumables once a week.
- Manage levels of stationery in stock.
- **General Administration**:

- Assist colleagues with typing, faxing, copying and binding as requested.
- Ad Hoc
- Any reasonable action requested by management.

Assist with all other general office tasks as required.

**Skills and Competencies**:

- 2+ years’ experience in frontline reception.
- Computer literate (MS Office).
- General knowledge of Facilities Management services and customer requirements.
- Knowledge of office practices and procedures.
- Knowledge of filing and correspondence procedures.

**Qualifications**:
Grade 12.

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