Committee Officer

1 week ago

Bellville, South Africa University of the Western Cape Full time

The Committee Officer will largely be responsible for providing secretarial support to committees, including arranging committee meetings; compiling agendas and meeting packs; writing of committee minutes and reports; compiling and maintaining of annual workplans of committees, annual updates to committee membership registers, ensuring that members are appointed in accordance with committee terms of reference, maintaining decision and action/matters arising registers for committees, providing procedural advice to committees, faculties and relevant University stakeholders; ensuring expedient communication of governance decisions; archiving of documents; ensuring a schedule of meetings is prepared annually; ensuring compliance with statutes and terms of reference (standing orders); liaison with internal and external committee members.

**Minimum Requirements**
- Bachelor’s Degree or equivalent, preferably in administration
- At least 2 years proven procedural and administrative experience
- Good communication and writing skills in English
- At least 3 years proven experience in business writing, including report and minute writing
- Computer skills (MS Office Suite)
- Demonstrated planning and organising skills

**Added Advantages**:

- Experience working in a Higher Education environment
- Knowledge of the governance processes in Higher Education would be advantageous
- ICT skills
- Knowledge of an electronic committee management system would be advantageous

**Competencies Required**:

- Excellent interpersonal skills
- Ability to maintain confidentiality
- Ability to work under pressure
- Strong attention to detail
- Ability to work effectively as part of a team-
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