Administrative Officer B2
1 week ago
Duties/Pligte
- Providing administrative support within the MBChB Unit, including administrative support to the MBChB Programme Coordinator.
- Providing miscellaneous administrative support for selected academic modules and rotations, including:
- Taking responsibility for meetings, including organisation, minute taking, and finalising reports;
- Providing support for allocating students to clinical sites and groups;
- Populating student placements on the Faculty's academic management system (Placement Plus);
- Tracking student participation;
- Organising training events for staff involved;
- Managing, uploading, coordinating, and scheduling academic activities of the programme on the Faculty's academic management system (Placement Plus);
- Booking venues;
- Loading marks;
- Ensuring the timeous scheduling of assessments according to standard operating procedures;
- Distributing online student evaluation surveys;
- Curating and managing content on the University's learning management system (FMHS Learn), including uploading material, placing announcements, and setting up assessments;
- Assisting with addressing and referring queries from students and staff.
- Providing general office support to the MBChB office, handling electronic communication and/or telephone calls.
- Assisting with the dissemination of relevant information to students / stakeholders.
Job Requirements/Pos Vereistes
- Higher Certificate in Office Administration (NQF 5) or similar.
- Up to three years' relevant experience in student administration at a tertiary institution.
- Knowledge of advanced clerical, operational or customer service skills acquired through education, experience or on-the-job training.
- Advance knowledge of and skill in Microsoft Office software as well as sharing software.
- The ability to function under pressure.
- Excellent interpersonal skills.
Recommendation/Aanbeveling
- Knowledge of policy and procedures related to University programmes and administrative support at the level of an academic department and/or division.
- A working knowledge of SUNStudent, SUNLearn and other administration systems.
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