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Team Manager Legal Recoveries
2 weeks ago
**Reporting to**: Operations Executive
- Achieve the team's daily, weekly and monthly performance targets.
- Manage and track collections performance hourly, daily and weekly and ensure necessary actions are taken to meet business objectives (targets)
- Establish and maintain productivity standards and targets in line with departmental requirements. Identify and implement necessary actions to bring productivity in line with targets.
- Drive team's efficiency targets in line with the department's KPA requirements
- Manage the allocation of accounts to external law firms
- Manage the performance of the external law firms in terms of the SLA's and cost of recovery
- On-board and manage special projects within the business unit
**Location**: Sandton, Johannesburg
**KEY PERFORMANCE AREAS**:
Under the management / direction of the Legal Team Manager, the appointed Paralegal will have the following responsibilities (including but not limited to):
**A) Workforce Management**
- Effective workforce planning ensuring adequate resources are in place to meet departmental objectives.
- Proactive management and tracking of the team's leave requirements. Conduct regular audits to ensure all leave types are timeously and accurately captured on ESS (Employee Self Service).
- Track and manage team's absenteeism in line with departmental targets and company processes, ensuring that consistency is applied in all actions.
- Manage attrition in area of responsibility by promoting a culture of collaboration and teamwork and enhanced staff engagement.
- Ensure weekly call monitoring and coaching targets are achieved
- Identify and escalate possible risks to the business as result of procedural or system gaps. Engage with the management team to mitigate through appropriate measures
- Conduct monthly probation reviews with new employees to ensure they have the necessary knowledge, skills and abilities to achieve their targets and to effectively participate in the team. Provide constructive feedback and coaching to ensure they meet the Company's performance standards.
- Conduct regular performance reviews with all team members. Proactively address performance concerns and provide the necessary support and guidance where required. Ensure that personal development plans are in place to address developmental needs; reviewing and tracking performance improvements against the PDP.
- Where required, initiate and execute a formal performance improvement process to bring under-performing agents in line with the company's performance expectations. Engage with HR to ensure all necessary steps are taken and documented throughout the process.
- Attend operational meetings with management to address non-performance. Take necessary corrective action to ensure that business objectives are achieved.
- Good understanding of latest Labour Law principles guiding the employment relationship. Manage the disciplinary and grievance procedures in the team with the support of the HR Department.
- Identify misconduct in relation to the Company and Department's policies and procedures and take necessary corrective action in line with the Company's disciplinary code.
- Represent the Company at disciplinary enquiries, ensuring a clear and detailed pack is prepared and professionally presented in this forum. Argue the business case for the desired sanction.
- When required, act as a witness at the CCMA, presenting the details of the case with clarity and accuracy, maintaining a high level of professionalism at all times.
- Identify safety issues in the working environment and immediate take corrective action, reporting and monitoring the corrective action.
**B) Quality Control**
- Promote customer delight as a key priority and part of the culture within the team.
- Ensure customer excellence achieved through all actions. Maintain customer satisfaction through timeously dealing with all complaints for appropriate resolution.
- Drive and maintain high standards of quality and integrity in all transactions with the customer. Track agents' PTP kept rates, identify trends of taking poor quality PTP's and take corrective and / or disciplinary action where required.
- Monitor calls and conduct regular coaching sessions with all team members, providing constructive feedback to improve the quality of service delivery. Take appropriate action when quality standards are not met or upheld
**C) Reporting**
- Review daily, weekly and monthly reports. Identify adverse variances and / or negative trends and proactively develop action plans to address these issues.
- Provide operational feedback to the management team through monthly and quarterly presentations; identifying trends relating to collections, call quality and risk management.
- Active participation in all department meetings, considering the contribution from all
- Maintain up-to-date and accurate employee files of all team members, reflecting all performance, conduct, coaching and other activities/interventions e
