Administrative Manager

1 week ago

Midrand, South Africa Tsebo Group Full time

**About Us**:
Fedics is seeking for an Admin Manager to oversee our administrative operations and ensure smooth day-to-day functioning. In this pivotal role, you will be the backbone of our office, coordinating various tasks and supporting our team to achieve excellence.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients **reduced costs, risk and complexities** together with **increased quality, efficiency and productivity**. We specialise in **Catering**, **Facilities Management**, **Cleaning and Hygiene**, **Pest Control**, **Protection**, **Energy**, **Procurement**, **Workspace Design**, **Engineering, Remote Camps**, and more. **Developing our people**- the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. **DOWNLOAD OUR ONE-PAGER** to find out more about who we are in a nutshell.

**Duties & Responsibilities**:

- Must order goods and supplies to ensure that maximum/minimum stock levels are maintained.
- To liaise with senior managers on the ordering of goods which fall outside the agreed financial parameters.
- Ensuring ordered items are through approved suppliers only, obtaining permission for ordering any items which are only available through an alternate source.
- To ensure that goods received are of the quality and quantity ordered and in accordance with the agreed price.
- The timeous and correct completion of all administration in respect of deliveries.
- Documentation to be completed and take the necessary action in cases of non-delivery, substandard deliveries or over pricing.
- All items must be stored correctly, in terms of temperature, humidity and shelf life and that no food items are stored on the floor.
- Make sure correct stock rotation and that issues are effected on a first in, first out basis.
- Ensure that all issues are made against requisitions and that no items leave the storeroom without the appropriate documentation or signature.
- Check the maximum security of all storeroom areas, that no unauthorised person enters the stores or is issued with a key allowing access.
- Inform management and follow agreed procedures in the case of spoilage or damage of any item.
- Take stock at prescribed intervals and ensure that all necessary administration is completed without delay.
- To attend meetings or training courses as required.
- Assist in debt collection as and when required
- Ensuring that the submission of invoices for payment to client is done timeously, as required
- To assist in ensuring that the P&L is properly managed
- May be required to assist with any other duties that may be outside scope of responsibility

**Skills and Competencies**:
**Skills**:

- Administfrative skills
- Interpersonal skills
- Problem solving skills
- Attention to detail
- Effective Communication
- Flexibility

**Competencies**:

- Core Competencies
- Interpersonal Competencies
- Technical Competencies

**Qualifications**:

- A minimum of 2 years of experience in a similar role
- Minimum matric
- Knowledge of industry advantageous

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