Manager: Grants Management

**PURPOSE OF THE JOB**
- To implement the INSETAs financial strategy by providing oversight and guidance on grants management activities by managing the Discretionery grants, and Mandatory grants value chain processes in compliance with internal and external legislative and operational compliance requirements through:

- Maintaining and implementing effective and efficient management control systems to ensure sound grants management within the INSETA.
- Overseeing the execution of the accounting and reporting on grants management.
- Ensure compliance with the grants management accounting systems, policies and procedures.
- Managing project finance effectively and efficiently.
- Ensuring the valid and accurate employers grants are refunded to qualifying employers in line with the Legislation and INSETA policy
- Managing Discretionary grants payments and ensure correct accounting in line with the payment tranche deliverables.
- Ensuring that the end-to-end Discretionery grants procedures are aligned and implemented.
- Monthly update and maintenance of commitment register.
- Oversee effective document management processes.
- Responsible for the risk management including implementation of risk mitigation plans within the Grants Management Division.
- Performing all tasks related to the purpose of this role, as required and delegated.** Key Performance Areas**

Outputs**

Discretionary Grants (DG) Management 40%
- Develop or Review and implement accounting policies on respective management in line with the legislative prescripts.
- Development or Review and implementation of grants policies, procedures and guidelines.
- Directing the alignment between grants accounting and operational processes and activities.
- Assist the DG committees in fulfilling their responsibility through the development of budget charters and providing other support functions relating to DG management.
- Provide support and advice on the DG contracting process and contract standardisation parameters for the various programmes
- Analyzing and verifying contracts in line with the approved policies and DG committees recommendations and approval by the CEO.
- Review of DG expenditure transactions ensuring that payments to be made are valid, accurate and complete.
- Designing processes and controls to ensure that payments are made within reasonable timeframes
- Ensuring Discretionary grants payments are done in line with the contract payment tranche deliverables and timeously.
- Ensure all payment tranche deliverables or supporting documents are properly maintained and easily accessible for audit purposes.
- Assist in the Performance of assertions test (occurrence, accuracy, cut-off, completeness and classification by:

- Performing recalculations of every invoice payment tranche in accordance with the approved DG procedures and /or guidelines and learning programme contracts.
- Ensuring the dg expenditure is correctly accounted for in the correct reporting period as per the payment tranche deliverables.
- Ensuring the correct classification of the DG related expenditure in line with the policy and procedures in respect of project administration and project expenses
- Ensuring the accurate, valid and complete accruals for DG expenditure are calculated and processed in the accounting system.
- Ensuring that all project adjustments are correctly accounted for in the commitment register.
- Timeous update and maintenance of the commitment register with all supporting documentation.
- Timeous submission of the commitment register, supporting the financial statements to internal and external stakeholders.
- Ensuring the feedback from project site visits conducted as part of project monitoring processes is analyzed and decoded to the commitment register accurately and timeously.
- Conduct a completeness reasonability test on DG accruals with the annual performance report at each reporting period.
- Periodic review of the commitment register to identify any possible clawbacks/ potential savings and also projects taking longer to implement for reporting to the relevant Divisions.
- Give inputs to grants management process improvement initiatives and help identify cost saving opportunities and implement processes to achieve efficiencies, best practice and standardisation.
- Actively identify opportunities, systems and processes to automate the DG value chain process and the commitment register.
- Timeous submission of all requests for information to the assurance providers including Internal Auditors and External Auditors.
- Manage and lead all initiatives to address internal control deficiencies identified by assurance providers including internal and external auditorsMandatory Grants Management 25%
- Designing processes and controls to ensure that mandatory grants payments are made within reasonable timeframes
- Calculate all levy and mandatory grant related receivables monthly and updating the accounting records (Exempt employers, Current & Prior sc