Executive Assistant

2 weeks ago


Woodmead, South Africa AECI Full time

Management of diaries by setting up meetings, checking conflicting meeting and communicating with all stakeholders
- Take meeting minutes or record meetings as needed, type minutes and distribute to the Executive and ultimately distribution list within appropriate time frame
- Offer office support to the division by networking and liaising with facilities management ensuring a timely turn
- around time
- Event coordination and management of special projects
- Create and maintain relationships with internal and external stakeholders on all levels
- Make all travel arrangements, visas, hotel bookings, car rentals and foreign exchange arrangements
- Manage complex and detailed travel plans, itineraries and agendas
- Collating and preparation of information for Board reports
- Preparation of presentations and reviewing of speeches
- Develop and maintain an efficient communication and document management process
- Handle internal and external designated correspondence
- Office Administration
- Communication
- Travel arrangements
- Coordination of events
- Day to day decision making within established processes and procedures

**Qualifications & Experience**:

- Matric / Grade 12
- Relevant diploma or certificate
- Minimum: Minimum of 5-7 years Executive Assistant experience
- Microsoft Office, Internet, Teams
- All-round executive secretarial and administrative knowledge


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