Executive Administrator

Ares Holdings is looking for an Executive Administrator to serve as point of contact for executives and the senior management team and to develop systems to prioritise time.
- Provide a comprehensive support service to SMT that ensures a professional, responsive and effective experience within the organisation as a whole.
- Provide sophisticated calendar management
- Compiling and creating PowerPoint presentations
- Providing a confidential and comprehensive administrative/office support service
- To drive internal and external correspondence internally between the SMT as well as with external contacts.
- Taking and distributing minutes and monitoring progress feedback
- Effectively executing financial administration and the services function through budget set up and expense control
- Organizing functions/meetings/events and appointments etc.
- Compile, proofread and revise drafts of legal documents and reports
- Timeous and effective organization of travel, local and international.
- Daily record keeping with electronic and hard copy filing of documents.
- Obtain relevant information from other organizations or agencies
- Create and organize information and generate reference tools for easy use by the office
- Prepare and format legal and management reports
- Maintain and update databases and tracking systems
- To evaluate information and requests and to re-direct as appropriate
- To drive and execute advanced and varied executive administrative duties and projects.
- To anticipate and proactively follow-up on management and client deliverables.
- To source and compile relevant information, analyse data and draw conclusions that affect business planning and operations.
- Ensure the vision and business priorities are well communicated to the team, facilitate business decision making, strategic planning, leadership meetings and broader communications.
- Monitor key projects and initiatives
- Follow up on strategic team meetings and projects progress for the team, drive stakeholder reporting
- Collate submissions from relevant committee members and stakeholders as per the agenda; and collating feedback for action points arising from the previous meeting.
- Communicate deadlines and reminder for submissions to committee members
- Ensure proper filing of statutory records

**Qualifications**
- A Bachelor in Business Administration or equivalent/similar.

**Knowledge**:

- Advanced knowledge of and proficiency in the latest Microsoft packages (Word, Excel, Power Point & Outlook) is an important requirement.
- Knowledge of managing an Executive/Directors diary in a corporate environment
- Knowledge of coordinating business events/conferences
- Manage supplier contracts and ensure adherence to agreed upon terms.

**Skills**:

- Good coordinating and communication skills
- Proactive and able to work independently
- Able to plan ahead and spot potential areas where help may be needed
- Advanced numerical skills, together with the ability to complete numerical reports/budgets accurately (as and when required)
- Can present themselves and the company in a professional manner
- Can act as the main contact point for all matters relating to the CEO and General Managers.
- Have a strong service orientation
- Have excellent relationship-building and networking skills
- Able to communicate effectively at all levels both within, as well as outside the company
- Able to remain flexible, function under pressure and maintain a positive attitude and in a variety of circumstances.
- Have excellent time management, planning and organizing skills
- Have a strong “sense of urgency” with regards to everything they do
- Accurate, pay attention to detail and be reliable in meeting set deadlines
- Able to consistently deal with telephone calls, requests and interruptions with the highest degree of efficiency and professionalism
- Able to manage confidential information with utmost discretion
- Able to be innovative and show initiative
- Excellent verbal and written communication skills (English)
- Excellent presentation and skills.

**Experience**:

- A minimum of 5 years previous experience in a similar role in a corporate environment
- Previous retail experience preferred