Training Administrator

2 days ago

Cape Town, South Africa Clicks Group Limited Full time

**Listing reference**: 021468

**Listing status**: Online

**Position summary**

**Industry**:Wholesale & Retail Trade

**Job category**:HR Administration

**Location**:Cape Town

**Contract**:Permanent

**Remuneration**:Market Related

**EE position**:Yes

**About our company**
- Clicks Group

**Introduction**
- To provide administrative support and coordinate learning and development interventions for Corporate Services and Distribution Centers Learning and Development team.

**Job description**
- To capture and maintain learning and development and financial records in line with the quality management framework.
- To process invoices and ensure authorisation and payment in line with Group standards.
- To maintain supplier information and keep records in line with Group standards.
- To order and maintain stationary in line with business requirements and budget.
- To arrange travel and accommodation for learning interventions and events in line with approved schedule and budget and confirm travel and accommodation details with delegates and facilitators.
- To ensure that delegates are registered for academic qualifications and courses.
- To maintain and record the use of learning resources.
- To ensure positive internal and external stakeholder engagement through professional communication and interaction.
- To update and communicate the training schedule and calendar to HR, line managers and relevant stakeholders.
- To book venues, catering and arrange logistics in line with approved schedule and budget.
- To send learning invitations to delegates in line with approved schedule and consolidate confirmation of learning intervention attendance received from delegates.
- To liaise with facilitators to confirm attendance and requirements.
- To evaluate venues, accommodation and suppliers to ensure cost effectiveness and quality of service in line with business needs.
- To prepare and submit learning and development reports in line with business requirements, quality management framework and regulatory requirements.
- To order and arrange the printing of learning material.
- To comply with group policies, quality assurance standards and regulatory requirements.

**Minimum requirements**

Job Knowledge:

- Data capturing
- Filing
- Record Keeping

Job Related Skills:

- Computer skills (Excel, Word);
- Detail Orientation;
- Planning & Organisational skills;
- Communication skills (verbal and written);
- Time Management

Job Experience:

- Desirable: 1 year administrative experience (preferably within Training or HR)

**Education**:

- Essential: 3-year tertiary qualification (BA, B Comm (HR), B Soc Sc, B. Ed, B. Bus Science) or HR Diploma

Competency Requirements:

- Adhering to Principles and Values
- Delivering Results and Meeting Customer Expectations
- Working with people
- Planning and Organising
- Following Instructions and Procedures
- Coping with Pressures and Setbacks
- Writing and reporting

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