Senior Bookkeeper

**1. Purpose of the Job**

Develops system to account for financial transactions by establishing a chart of accounts, defining bookkeeping policies and procedures. Maintains general ledger by transferring subsidiary account summaries. Balances general ledger by preparing a trial balance; reconciling entries.

**2. Key Responsibilities**
- Develops system to account for financial transactions by establishing a chart of accounts;
- Defining bookkeeping policies and procedures;
- Maintains subsidiary accounts by verifying, allocating, and posting transactions;
- Balances subsidiary accounts by reconciling entries;
- Balances general ledger by preparing a trial balance; reconciling entries;
- Maintains historical records by filing documents;
- Prepares financial reports by collecting, analyzing, and summarizing account information and trends;
- Maintain inventory records and asset register;
- Complies with state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports;
- Advising senior management on needed actions and providing necessary support;
- Perform financial calculations, such as amounts due, interest charges, balances, discounts and equity;
- Reconcile or note and report discrepancies found in records;
- Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
- Compare computer printouts to manually maintained journals to determine if they match.
- Match order forms with invoices, and record the necessary information.
- Prepare and process payroll information;
- Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks;
- Calculate and prepare checks for utilities, taxes, and other payments;
- Monitor status of loans and accounts to ensure that payments are up to date;
- Assist to complete and submit tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents;
- Calculate, prepare, and issue bills, invoices, account statements, and other financial statements;
- Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists;
- Prepare purchase orders and expense reports;
- Prepare trial balances of books bi-weekly and monthly;
- Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses;
- Training junior staff and supervising;
- Proactive assist to identify ways to improve;
- Perform general office duties, such as filing, answering telephones, and handling routine correspondence;
- Ad hoc financial duties when required.

**3. Educational Qualification**:

- Matric Certificate
- Bookkeeping Diploma
- Accounting Diploma/Degree (preferred)

**4. Knowledge and Experience**:

- Minimum 5 year relevant practical experience in a similar capacity and or in an organization specializing in Tendering
- Knowledge of MS office package: Word, Excel, Outlook.
- Extensive knowledge of accounting principals and standards

**5. Skills and Competencies**:

- Interpersonal Skills (communication, initiative, conflict handling)
- Professionalism
- Perfectionist
- Customer Service orientated
- Teamwork
- Adaptability
- MS Office packages (Word, Excel and Outlook)
- **Written Communication** - The ability to express ideas clearly in memoranda, reports, letters or other documents with appropriate organization and structure, correct grammar and language and terminology that is adjusted to the characteristics and needs of the audience.
- **Verbal Communication** - The ability to express ideas effectively in individual or group situations (including non-verbal communication), adjusting language or terminology to the characteristics and needs of the audience.
- **Adaptability** - The ability to maintain effectiveness when changes in the work environment take place.
- **Confidentiality**:

- Maintain the strictest confidentiality
- **Honesty and Integrity **- Be forthcoming and upfront with
- Mature, proactive, resourceful and hands-on.
- Independent worker who is able to work well with mínimal supervision.
- Ability to work well under stress.

**6.** **Other**:
Driver’s license

**7.** **Working Conditions**
- Will be required to work overtime from time to time with short notice
- Mostly office based, may work offsite from time to time

**Salary**: R15,000.00 - R20,000.00 per month