Jupidex: Administrative Specialist

5 hours ago

Pietermaritzburg, South Africa Plennegy (Pty) Ltd. Full time

Jupidex (Pty) Ltd, which forms part of the Plennegy Group, is a market leader in Southern Africa regarding the distribution and service of high-quality equipment for Soil Preparation, Seeding, Spreading, Hay & Forage and Spraying. Founded in 1999, originally trading as Kverneland South Africa, the Head Office remains in Pietermaritzburg in the heart of the KwaZulu-Natal Midlands. With world renowned brands such as Kverneland, McHale,Andreoli, Toscano, Kayhan Ertugrul, Izelmak and Carrarospray it emphasizes the passion Jupidex has for distributing the best Agricultural products in Southern Africa. With extremely knowledgeable Sales Specialists and Product Managers supported by Jupidex branches and our extensive dealer networks, Jupidex makes it their goal to provide a professional service to the farmers in Southern Africa.

The following position has become available at Jupidex (Pty) Ltd: Administrative Specialist.

**RESPONSIBILITIES**:
**1. WARRANTY ADMINISTRATIVE DUTIES**
- Closely monitor warranty claims and check for accuracy and validity.
- Warranty registration admin.
- Process and update claims, including submissions to suppliers and maintaining related records in Sage.
- Report on warranty claim status at monthly operations meetings.

**2. LOGISTICS ADMINISTRATIVE DUTIES**
- Coordinate and track deliveries throughout South Africa.
- Process transport orders and invoices on Sage.
- Coordinate with external freight companies for cost-effective transport solutions.
- Issue delivery and return notes for Wholegoods items.
- Ensure accurate record keeping and photo evidence where applicable for Wholegoods deliveries and retuns for auditing purposes..
- Update assembly schedule for goods distributed.
- Liaise with freight forwarders, including clearing documents for import and export shipments.
- Keep a record of updated ETAs for shipments arriving.
- Update teams link with information of containers due to arrive for offloading at Jupidex.
- Keep sales team informed of planned transport.
- Notify sales department of damages or shortages on items returning from demo.
- Check Marine Declarations for shipments and ensure compliance with ISO and declaration standards.
- Ensure that courier invoices correspond with quotations or parts invoices for items sent.
- Obtain freight estimates for imports, review and ensure best rates and service.
- Monitor freight forwarder invoices for hidden costs after estimates were authorized.

**3. EXPORTS LOGISTICS ADMINISTRATIVE DUTIES**
- Obtain export freight quotations.
- Ensure proper documentation for pre-inspection, fumigation, and customs.
- Track and coordinate shipments, ensuring compliance with all regulations.
- Ensure accurate record keeping of all export documentation for each shipment, for auditing purposes.
- Prepare required documentation for export & cross trade shipments.

**4. GENERAL ADMINISTRATIVE DUTIES AS REQUIRED**

**REQUIREMENTS**:

- **1. Qualifications**:

- Min: Post-Matric Certificate
- Ideal: Diploma in business/marketing/logistics or a related field

**2. Legal**:

- Min: Valid driver’s license with clean driving record

**3. Training**:

- On-the-job training, Computer Skills on Word & EXCEL
- Occupational Health & Safety

**4. Experience**:

- Min: Experience in admin and clerical duties.
- Ideal: Experience in Logistics.

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