Faculty Officer: Centre for Student Administration;

5 days ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte
- Assisting with collating programme information required to place in recruitment material;
Assisting with updating programme information and data on the system and other platforms;
- Providing admission information to relevant stakeholders
- Assisting with updating information relating to selection criteria
Processing selection decisions;
- Generating and issuing admissions letters to applicants;
- Assisting with updating registration information and programme data with the approved information;
- Preparing, storing and updating programme and module brochures;
- Providing feedback on the registration process and related issues;
- Assisting with registration and other duties as required during registration;
Loading Senate resolutions as identified;
- Loading marks as required;
- Capturing mark changes;
- Checking student records for correctness after registration (progression checks);
- Checking academic records - evaluating whether students meet all the requirements of the relevant degree;
- Identifying cum laude cases;
Preparing postgraduate theses examination documentation and submitting it to external examiners;
- Paying moderators and postgraduate external examiners;
- Assisting with the preparation of the graduation list and presentation cards;
- Providing graduation service during graduation ceremonies;
- Assisting with the updating of faculty calendars and other official institutional documents, as well as the website;
Liaising with divisions and academic departments within SU as operationally required;
- Undertaking special projects and ad hoc duties as assigned by the line managers.

Job Requirements/Pos Vereistes
- A relevant Bachelor's degree
- Three years' work experience in high-level administration, preferably in a higher education institution or a position requiring a similar skill set;
Strong interpersonal and communication skills in at least English;
- Customer service orientation with a high level of diplomacy, emotional intelligence and personal integrity;
- Excellent organisational, planning and multi-tasking skills;
- The ability to function accurately and effectively under pressure;
- Problem-solving aptitude and critical thinking ability;
- Meticulous attention to detail and accuracy;
- The ability to maintain a high degree of confidentiality;
- The ability to work independently.

Recommendation/Aanbeveling
- Relevant experience in a higher education institution;
- Excellent written and verbal communication skills in Afrikaans and/or another official South African language other than English.

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