Administrative Officer A2

4 days ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte
- Collecting and corresponding with specific outstanding debtors of the University
- Handling of internal and external debtor related enquiries
- Providing assistance to internal staff regarding the generation of invoices
- Liaising with other support and academic divisions within the University as well as with external institutions;
- Reconciliation of payments and following up about outstanding invoices;
- Payment and initiation of follow-up actions for outstanding debtors;
- Implementing payment arrangements;
- Creating requests for credit notes and processing it once it has been authorised;
- Completing bank transactions related to debtors;
- Monitoring daily direct deposits and allocating it to the relevant debtor account;
- Performing ad hoc tasks as operationally required.
- Invordering van en korrespondensie aan spesifieke uitstaande debiteure van die Universiteit;
- Hantering van interne en eksterne debiteurverwante navrae;
- Hulpverlening aan interne personeel rakende die skepping van fakture;
- Skakel met ander steun
- en akademiese omgewings binne die Universiteit, asook buite-instansies;
- Rekonsiliasie van betalings en opvolg van uitstaande fakture;
- Betaling en inisiëring van opvolgaksies vir uitstaande debiteure;
- Implementering van afbetalingsooreenkomste;
- Skep versoeke vir kredietnotas en verwerk dit sodra dit goedgekeur word;
- Afhandeling van banktransaksies wat verband hou met debiteure;
- Monitering van daaglikse direkte deposito's en allokering daarvan na die verwante debiteurerekening;
- Uitvoering van ad hoc-take soos operasioneel vereis.

Job Requirements/Pos Vereistes
- A diploma in a financial field, or an equivalent qualification (at least NQF6);
- At least two years¿ experience in a similar environment;
- Good computer skills in MS Office (Excel, Word, PowerPoint and Outlook);
- Excellent administrative and organisational skills and proven experience therein;
- Independent time management skills;
- The ability to work independently and effectively under pressure and to meet deadlines;
- The ability to function in a team;
- Excellent spoken and written communication skills;
- Sound interpersonal skills;
- The ability to provide excellent client service to internal and external stakeholders;
- The ability to respect and maintain confidentiality.
- 'n Diploma in 'n finansiële vakgebied, of 'n gelykwaardige kwalifikasie (minstens NQF6);
- Minstens twee jaar se ervaring in 'n soortgelyke omgewing;
- Goeie rekenaarvaardigheid in MS Office (Excel, Word, PowerPoint en Outlook);
- Goeie administratiewe en organisatoriese vaardighede en bewese ervaring daarin;
- Selfstandige tydsbestuursvaardighede;
- Die vermoë om selfstandig en effektief onder druk te werk en sperdatums na te kom;
- Die vermoë om in spanverband te funksioneer;
- Uitstekende mondelinge en skriftelike kommunikasievaardighede;
- Goeie interpersoonlike vaardighede;
- Die vermoë om uitstekende kliëntediens aan interne
- en eksterne belanghebbendes te verskaf;
- Die vermoë om vertroulikheid te respekteer en te handhaaf.

Recommendation/Aanbeveling
- Experience in a higher education environment.
- Ervaring in 'n hoëronderwys omgewing.

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