Department Office Administrator

2 weeks ago

Cape Town, South Africa CareerfinderZA Full time

Key Performance Area:

- Management of all Office Administration processes
- Design, implement and manage processes and procedures related to office/facility management and administration
- Manage the office support staff (receptionists, driver, parking attendant, maintenance attendant)
- Supervise the efficient and effective day-to-day operation of the department
- Liaise with staff members, suppliers and clients
- Coordinate the activity of external service providers for the smooth running of internal operations as well as the setting up of new branches
- Manage lease agreements across the business
- Management of the maintenance of company vehicles
- Manage outsourced cleaning contracts
- Ensure supplier invoices are paid timeously
- Ensure all offices are maintained and in an excellent condition at all times
- Ensure the upkeep and maintenance of all offices to ensure that they meet health and safety standards and legal requirements.
- Oversee and manager activities of all service and maintenance contractors
- Do regular maintenance inspections at all offices
- Manage and oversee the full installation of new branches across the country
- Coach, mentor and performance management of direct reports

Minimum Requirements:

- Matric
- Relevant Diploma
- Minimum of 3 years experience in a similar role
- Experience in facility management of multiple offices across provinces

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