Secretary to Head of Business

1 week ago

Western Cape, South Africa The Foschini Group Full time

**Key Responsibilities**
- Provide secretarial and administrative support to the Head of Business (Coricraft)
- Diary Management
- Coordinate year-end leave schedule
- Devising and maintaining office systems, including data management and filing
- Maintain confidentiality of information
- Coordinate and compile all management reports
- Prepare monthly management presentation slides
- Arrange local and international travel arrangements
- Liaise with internal and external business partners at all levels
- Coordinate meetings and functions, including venues and catering
- Perform adhoc functions for the Head of Business
- Submit travel documentation and claims timeously
- Capture trip requisitions, currency, hotel, and car bookings
- Organize and maintain the Head of Business office, ensuring it is well-equipped and functional
- Assist with the preparation of correspondence, reports, and other documents
- Track and follow up on tasks and deadlines for the Head of BusinessFacilitate communication between the Head of Business and other departments, ensuring information flows smoothly.

**Qualification and Experience**
- MatricA minimum of 5 years Secretarial experience at the same or similar level (Essential)

**Skills**
- High degree of Professionalism
- Excellent verbal and written communication skills
- Good interpersonal skills
- Strong planning, organizing and coordinating ability
- Excellent attention to detail and a high level of accuracy
- High level of ownership and independence
- The ability to handle pressure in a constantly changing and challenging environment
- The ability to handle highly confidential matters
- Excellent working knowledge of MS office
- Excellent problem-solving skills
- AssertivenessThe ability to multi-task and prioritize

**Behaviours**
- Achieving Results - Is ‘results’ driven and achieves success by proactively tackling challenges
- Adhering to Standards - Ensures quality and compliance in the delivery of their work
- Continual Improvement - Actively seeks opportunities to continually improve processes
- Decision Making - Analyses complex situations to ensure effective and timely choices
- Driving & Persevering
- Meeting Customer Expectations - Consistently delivers exceptional customer service
- Planning & Organizing - Uses a structured approach to effectively manage tasksPresenting & Communication - Articulates ideas clearly to different audiences

**#LI-MS1

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