Occupational Health, Safety and Facilities Specialist

An opportunity has become available at Litsamaiso Rea Vaya Bus Operating Company in the Human Resource Department. Suitably qualified and experienced individuals are invited to apply.

**REQUIREMENTS & SKILLS**
- Grade 12 / Matric
- Degree in in Health and Safety, Safety Management, Facilities Management or equivalent (NQF Level 7) - required
- SAMTRAC or OHSA Certificate (NQF Level 5) - will be an added advantage.
- Valid Driver’s License
- 2 Years Facilities Management experience
- Efficient experience working on employee wellness programmes

**COMPETENCIES & ATTRIBUTES**
- Occupational health and safety legislation and standards such as ISO 14 000, ISO 55 000 and OHSAS 18001 / ISO 45001 and related audits
- Proven experience on Incident investigation protocols
- Incapacity management
- Facilities management
- Business acumen
- Emergency procedures
- Risk management
- Excellent Communication, Teamwork & Collaboration skills
- Facilitation & Conflict management
- Deadline driven
- Customer centric
- Integrity, Agile, Innovative
- Emotional intelligence

**JOB PURPOSE**
- To promote a safe, healthy, and compliant work environment by ensuring that all Health and Safety regulations, policies and procedures are adhered to.
- Provide input and guidance into the development of relevant policies and procedures and risk mitigation strategies.
- Manage all facilities-related functions to support operational efficiency and employee well-being, to minimise adverse effects on company assets and interests through the effective management of infrastructure, equipment and building services.

**KEY PERFORMANCE AREAS**

**Budgeting and Administration**
- Monitor expenditure against the approved budget and report variances.
- Initiate procurement processes to source relevant service providers and equipment related to health, safety and facilities
- Draft and manage Service Level Agreements (SLAs), ensuring service providers adhere to agreed terms
- Submit invoices for processing and follow up to ensure timeous payments
- Oversee the maintenance of accurate health, safety and wellness related records

Provide monthly and quarterly updates and reports to the HR Manager on activities related to wellness, safety, and compliance.

**Stakeholder Relations**
- Address safety concerns raised by employees and conduct thorough investigations
- Proactively engage internal departments (e.g., Operations, Technical Services, HR, Finance) to meet and exceed stakeholder expectations
- Maintain relationships with service providers, auditors and the City of Johannesburg
- Escalate relevant facilities matters to the City of Johannesburg and respond to escalations from the Health and Safety Officer.

**Health, Safety and Security Management**
- Assist with implementation of Occupational Health and Safety (OHS) and Security strategies and plans to ensure compliance with the OHS Act
- Coordinate and facilitate the effective functioning of OHS Committees and resolve escalated matters
- Contribute to the development and review of safety policies and Standard Operating Procedures (SOPs)
- Develop, review and update disaster management and recovery plans
- Oversee the management of incidents and injuries on duty (IOD), including investigations, documentation and reports. Coordinate return-to-work plans with HR in a compassionate manner
- Investigate cases where employees refuse to work due to alleged danger, assess legitimacy and implement corrective measures where applicable
- Raise management and staff awareness of safety accountabilities and responsibilities and the importance of compliance
- Inspect and test work areas for potential accident and health hazards in collaboration with the Safety Officer
- Record and report hazards, accidents, injuries and health issues to management and put corrective and preventative measures in place
- Facilitate the investigation of accidents and unsafe work conditions, review possible causes and recommend remedial action
- Ensure effective functioning of access control and surveillance systems
- Plan and coordinate emergency response activities such as evacuation drills and first aid crews in collaboration with the Safety Officer
- Participate in internal and external audits and provide supporting documentation
- Attend monthly OHS meetings and provide recommendations for improvement
- Identify accredited service providers for external health, safety and wellness training
- Ensure compliance with health and safety statutory training requirements.

**Facilities Management**
- Manage and coordinate facility related projects in conjunction with relevant service providers
- Manage the procurement process to ensure equipment and furnishings are available and compliant
- Supervise the installation, repair and maintenance of infrastructure, equipment, technology and furnishings. Ensure alignment with applicable standards (e.g., OSH Act, SABS)
- Monitor service provider compliance with architectural, electrical and mec