Company Secretary Administrator

1 week ago

Cape Town, South Africa Allan Gray Full time

**Job Summary**:

- Allan Gray is an investment management firm focused on building long-term wealth for our clients. We always put our client’ interests first. We design our products and fees so that they tie our success to that of our clients. We try to build our clients’ trust and confidence in us through offering excellent client service. Every service interaction needs to reinforce the trust that our clients have in us.- The Administrative Assistant in the Company Secretary team will provide support for company secretary and corporate governance functions for all Allan Gray entities, reporting to the Assistant Company Secretary. The Company Secretary Administrative Assistant performs a wide variety of confidential, operational and strategic-level administrative duties in support of the Company Secretariat and senior executive leadership as directed.- There are two Administrators in the Company Secretary team.**Responsibilities**:

- Planning and arranging directors’ and board sub-committee meetings for all companies across the group
- Directors’ travel arrangements
- Collation and distribution of board packs using board management software and facilitating review of board papers between executive directors and senior management
- Taking minutes of meetings
- Facilitating and responding to company specific KYC information requests from third parties throughout the business, including sourcing and providing documentation requested for company specific AML purposes
- Assist with general administration such as facilitating the signing of directors’ resolutions, preparing resolutions for signing by the Group Company Secretary, adequate filing and maintenance of company records
- Provide excellent service in all areas of this role

**Competencies**:

- Excellent organisational, coordination, administrative and secretarial skills
- Multi-tasking and performing a variety of duties
- Highest standards of confidentiality
- Strong verbal and written communication skills
- Willing to work hard and under pressure in a small team to achieve outcomes
- Conscientious and professional
- Excellent attention to detail
- Excellent time management & planning skills
- Professional and friendly, with strong interpersonal skills and ability to work with other business units

**Qualification and experience**:

- Diploma in business studies or similar field
- Proficiency in Word, Excel and PowerPoint is essential
- Experience in organizing travel both local and international is advantageous
- 1 Silo, V&A, Cape Town- Please include your Matric certificate and any relevant tertiary transcripts.

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