Sales Clearing Team Lead

3 days ago

Brackenfell, South Africa Shoprite Group Full time

**Purpose of the Job**:
The Sales Clearing Team Lead is responsible for overseeing a team of three Financial Assistants, ensuring the accuracy, completeness, and integrity of supermarket sales data across the Group. This role plays a pivotal part in supporting daily financial operations, resolving system related discrepancies in collaboration with the IT department, and driving continuous process improvements. Additionally, the role serves as a key liaison during year-end audits. As all till sales across the Group are processed through the sales clearing
account, the Team Lead is accountable for ensuring that each recorded sale is accurately matched to the corresponding tender received.

**Job Objectives**:

- Provide guidance and support to Financial Assistants in the preparation of reports and confirmations to ensure accurate reconciliation of the sales clearing control account (62046).
- Ensure departmental objectives are achieved and all reporting deadlines are consistently met.
- Oversee the daily operations of the Sales Clearing Department, ensuring efficient workflow and high quality output.
- Identify, investigate, and resolve discrepancies within general ledger accounts in a timely and accurate manner.
- Escalate unresolved issues to designated DFMs, ensuring appropriate follow-up and resolution.
- Collaborate cross-functionally with relevant departments to address and resolve queries related to the sales clearing account.
- Partner with the IT department to resolve system-related issues and ensure the completeness and accuracy of general ledger transactions.
- Review and approve journal entries for missing sales prior to posting in SAP, ensuring compliance with financial controls.
- Maintain accurate and up-to-date financial records for missing sales instructions received from Store Admin Officers, RAMs, and DFMs.
- Prepare and compile supporting documentation for internal and external audits, and provide assistance throughout the audit process.
- Communicate system updates or process changes to the team, and provide training to ensure understanding and compliance.
- Leverage data analytics and reporting tools to identify trends, improve reconciliation accuracy, and support informed decision-making.
- Proactively identify and mitigate financial and operational risks related to the sales clearing process, ensuring adherence to internal controls and compliance standards.
- Manage team administrative functions, including leave approvals, performance support, and recruitment coordination.

**Qualifications**:

- Degree in Finance, Accounting or related field (essential).

**Experience**:

- +3 years accounting / reconciliation knowledge with 2+ years of experience in a supervisory or team lead role within a finance or shared services environment (essential).
- Experience with SAP or similar ERP systems (essential).
- Experience in retail or FMCG industry with high-volume transactional environments (preferred).
- Experience in process improvement initiatives and cross-functional collaboration (essential).

**Knowledge and Skills**:

- Proficient in Excel and able to construct pivot tables, VLOOKUPs (essential) with experience in data analysis tools (preferred).
- Strong understanding of internal controls, financial systems, and reconciliation processes (essential).

**Applicant Feedback Policy**:

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