Primary School Office Manager Temp- Spark Rivonia

SPARK Schools is a social impact disruptor and is leading change in the education space through its network of affordable private schools. The SPARK Schools network provide transformational education innovation through Africa’s first blended learning model, which elevates student achievement and provides the tools teachers need to serve their students effectively.

The blended learning model, which combines classroom teaching and online instruction, allows teachers to anticipate student needs and equips schools to provide personalized education at an affordable cost. SPARK Schools is pioneering this transformative education model to ensure the accessibility of university and careers for all.

SPARK Schools has a culture of collaboration, because getting South Africa to lead global education takes a team effort. We are innovators who strive for excellence through persistence and a sense of urgency to achieve SPARK Schools’ vision, mission and social transformational objectives. Our work environment is vibrant/cheerful, fast-paced/dynamic, engaging/stimulating, tech-enabled and data driven.

SPARK Schools is a high growth, mission and values-driven, entrepreneurial organisation, operating 21 primary schools and 5 high school and serving over 15,000 families. We are looking for dynamic people to join our team.

**Reports To**: School Operations Manager

**Purpose of Role**:
SPARK Schools office managers liaise with parents, welcome visitors, and ensure the accurate administration of enrolment and student information records.They closely assist the School Operations and Blended Learning Manager with the operations of the school. Office managers are integral to the SPARK Schools “culture” and our commitment to rigorous, engaging learning experiences for our scholars.

**Requirements**:
**Responsibilities**:
Record Keeping & Documentation
- Maintain accurate scholar information records on the scholar information system, including daily scholar attendance.
- Provide school tours to prospective parents and serve as a liaison during the enrolment process, including collecting personal documentation for enrolment files.
- Follow up with parents regarding scholar absences, and communicate relevant information to the school administration.
- Responsible for assisting with the completion of the study hall billing spreadsheet, overseen by the School Operations and Blended Learning Manager.
- Volunteer hours, tracking and reporting.
- Responsible for staff attendance, tracking and reporting.

Visitor & Stakeholder Management
- Direct visitors and stakeholders to the appropriate departments or staff members.
- Provide school tours to prospective parents and serve as a liaison during the enrolment process.
- Communicate and collaborate professionally with school staff as required.
- Conduct self in a professional manner at all SPARK Schools events and to all stakeholders.
- Conduct collections with parents owing school fees.

Facilities & Inventory Management
- Assist in managing day-to-day facilities and maintenance issues, including facilitating visits by maintenance suppliers.
- Assist the School Operations and Blended Learning Manager with managing all school inventory, including fixed assets (technology and furniture), stationery, cleaning supplies, and other resources.
- Receive delivery of supplies.

Clerical & Administrative Duties
- Provide clerical support to school administration, such as typing documents, filing, and organising paperwork.

Health & Safety
- Attend to sick or injured children and liaise with parents/guardians about their children.
- Issue tardy slips or admit notes for scholars returning to school after an absence.

Communication & Collaboration
- Communicate and collaborate professionally with school staff as required.
- Participate actively in staff development opportunities as a member of the SPARK Schools team.

**Qualifications**:

- **Currently in third or fourth year studying towards an Undergraduate degree**:

- 1-2 years experience as an office administrator and/or office management
- Previous experience managing or working with high school-aged children
- English language fluency
- Clear/Clean criminal record
- First aid certificate

**Experience**
- Previous experience managing or working with high school-aged children.
- Administration.
- Customer service.
- Basic understanding of labour laws
- Skills and Mindset
- Grit: Persistence through challenges.
- Excellence: A track record of high expectations personally and professionally.
- Mission and Vision Alignment: Understanding of and passion for the SPARK Schools mission to provide excellent education at an affordable cost.
- Self Reflection: Finding the capacity to bring your best self to challenges and opportunities.

**Qualities**:

- Grit: Persistence through challenges.
- Excellence: A track record of high expectations personally and professionally.
- Mission and Vision Alignment: Understanding of and passion for the SPARK School