Accounts Payable Clerk

2 weeks ago

Cape Town, South Africa Conerstone Cape Consulting Full time

The main purpose of Accounts Payable Clerk:

- P-Card (Petty Cash) administration
- Process/post invoices and credit notes
- Reconciliation of creditors accounts and resolving queries
- Paying creditors on time (according to payment terms)
- Confirmation of Intercompany balances

**RESPONSIBILITIES** **OF THE POSITION INCLUDE BUT ARE NOT LIMITED TO**:
**1.** **Invoice processing, payments and reconciliations**

Receive and verify invoices and all relevant documentation to process payments for creditors

Follow up on all missing documentation

Ensure that payments have been authorized according to the required financial procedures

Perform the day to day processing of accounts payable transactions according to the relevant accounting system for payment authorisation

Validate, approve and post invoices

Prepare the files for payment run

Ensure suppliers are paid on pre-determined terms

Monitor accounts to ensure that payments are up to date

Forward transfer proofs, cheques and receipts to suppliers

Attend to queries from suppliers.

Complete monthly reconciliations of creditors accounts to supplier statements

Maintain a current and accurate filing system for the creditors function

Assist with general administration and financial duties

Confirm the Intercompany balances

**2.** **P-Card Administration (Procurement Card)**

Assist in the P-Card Setup

Process the P-Card Purchase transactions

Prepare the P-Card Reconciliation

Process the P-Card Vendor Payment

**3.** **Time and Reimbursable Expense Administration**

Assist in the Employee T&E setup

Coordinate the administration of Credit Card

Follow up and resolve T&E Report/System

Follow up and resolve T&E Report exceptions

Prepare T&E Payments

**QUALIFICATIONS,** **EXPERIENCE, SKILLS AND KNOWLEDGE REQUIRED**

Relevant Diploma or Degree in any Finance related fields

Experience in Financial administration (debtors & creditors)

Computer literate - MS Office

Proficient on Microsoft Excel (Pivot tables, V-Lookups)

Financial Background and knowledge

Attention to Detail and prioritization is essential

Ability to work well under pressure and a fast paced working environment

Effective prioritization and quick problem-solving orientation is a requirement to achieve multiple departmental deliverables on a timely basis in a fast-paced category.

Highly organized, with the ability to adapt to change

Effective written and verbal communication skills

Work independently or within a team

**Job Types**: Full-time, Permanent

**Salary**: R15,000.00 - R17,000.00 per month

Application Question(s):

- Abel to work hybrid with two / three days in office each week?

**Education**:

- Diploma (required)

**Experience**:

- Accounting / Accounts Payable: 2 years (required)

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