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Administrator

2 weeks ago

Cape Town, South Africa Viva Con Agua South Africa Full time

Viva con Agua, South Africa (VcA) is a registered non-profit organisation committed to ensuring that all people in South Africa have access to clean drinking water and safe sanitation. To achieve this goal, VcA implements water, sanitation, and hygiene (WASH) projects and activities in South Africa and activates people to get engaged in a joyful and meaningful way for our vision - “Water for All, All for Water”.

VcA is looking for a full-time person to manage the administration of the Nina Manzi facilities.

Scope of Work:
Receptionist and Staff Supervision:

- Oversee the greeting and assistance of clients as they enter the Nina Manzi facilities, answering questions, and providing information about services.
- Ensure the accuracy and maintenance of records of clients and service provided.
- Supervise Nina Manzi cleaning staff in their duties.
- Train the facilities’ staff to communicate with clients in a respectful and non-judgmental manner to build trust and rapport.
- Be the primary contact for external parties inquiring about Nina Manzi.
- Ensure compliance with health and safety regulations by cleaning staff.
- Oversee the collection of client complaints and escalation to the Project Manager.
- Monitor program operating procedures and provide feedback to the Project Manager.
- Support staff development on use of data management systems and tools. (Proficiency in Microsoft Office Suite and database management).
- Compile a daily and weekly data collection report through Salesforce/Power BI.

Inventory and Stock Management:

- Collaborate with cleaners to produce weekly inventory stock taking.
- Receive and issue stock and materials, ensuring that the process includes the signing of documents when materials are being received/released.
- Report back on weekly stocktaking.
- Conduct a detailed stocktake once every month and compile a report.
- Compile weekly/monthly list of consumables/stock and submit to the Project Manager for authorization of procurement.
- Manage and compile an order sheet for office supplies, ensuring adequate stock levels are maintained. Sheet to be submitted to the project manager for approval of purchase.
- Implement cost-saving measures to reduce inventory waste and improve overall efficiency.

Pay: R10 000,00 - R12 000,00 per month

Work Location: In person

Application Deadline: 2025/05/14
Expected Start Date: 2025/05/26