Office Manager
7 days ago
We are seeking an organised, proactive, and service-focused Office Manager & EXCO Assistant to manage the day-to-day running of our Allendale Head Office and provide support to two members of our EXCO team. This role plays a critical part in ensuring a professional and efficient office environment, while also assisting EXCO members with administrative coordination where needed.
**Key Responsibilities**:
- Office Management (Office):_
- Manage office-related budgets, petty cash, and supplier invoices in coordination with the Finance team.
- Ensure meeting rooms and common areas are well maintained, presentable, and appropriately booked.
- Organise internal events, team functions, and assist with Head Office communication or initiatives.
- Oversee daily office operations including office facilities, supplies, and equipment maintenance.
- Assist with document control, printing, binding, and filing tasks.
- EXCO Administrative Support:_
- Provide efficient, ad-hoc business-related administrative support to two EXCO members (not personal PA duties).
- Assist with scheduling, calendar management, and coordination of meetings.
- Arrange travel bookings, accommodation, and itineraries as needed.
- Prepare agendas, take minutes, and follow up on action items from key meetings where required.
- Assist with preparation of business reports, presentations, and professional correspondence.
- Facilitate internal communication between EXCO members and their teams or external stakeholders.
- General Administration:_
- Act as the go-to person for day-to-day office queries at the Johannesburg Head Office.
- Support with visitor coordination, meeting setups, and ensuring office hospitality standards are maintained.
- Provide occasional back-up support to other admin functions within the business as needed.
- Assist with occasional personal tasks, errands, and appointments as required.
**Benefits**:
Basic Salary
Provident fund contribution
Group Risk
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