Csi & Esd Specialist (Bbbee / Transformation)

An exciting opportunity exists for a **CSI & ESD Specialist **at **HR Shared Services** in **Bryanston**, **Johannesburg**. The purpose of the role is to manage the CSI trust from end to end, including the selection of partner NPOs, according to the credentials of the trust as well as the BBBEE codes. This also includes trustee meetings, minutes, agendas, NPO auditing, paying of NPOs and keeping abreast of all codes and changes thereof. The management of the budget (1% NPBT) is under this position too. To achieve full points for the ESD element and work closely with the other elements to ensure alignment and sharing of best benefits. To create and implement an employee volunteer process and implementation within the BU’s. The Enterprise and Supplier development element of the role is responsible for ensuring AVI and its BU’s achieve their Preferential Procurement, Enterprise and Supplier Development (ESD) objectives, whilst collaborating with BU Procurement departments to ensure sound commercial principles are always applied and risk is avoided, managed or mitigated, as appropriate. Integral to this is ensuring all ESD reporting is accurate, up to date and the ESD components of BBBEE audits are properly and timeously supported with the necessary documentation and due diligence

**Line Manager**: Skills and Transformation Manager

**Number of Direct Reports**: 0

**Job Specification**:
**Key Performance Areas**:

- ** Administration of the AVI Community Trust**
- Scheduling of Trustee Meetings
- Preparation of the packs for Trustee meetings
- Compilation of minutes and agendas
- Oversight of the financial reporting and liaison with Finance Shared Services
- Administer all payments including correspondence
- Assist with the annual financial audit
- Ensure compliance with governance requirements by potential and existing beneficiaries
- Manage all requests for funding
- Ensure the keeping of full and proper records in respect of all Trust activities and beneficiaries
- Draft reports as required
- **
Monitoring and Evaluation of Community Social Investment projects**
- Ensure proper due diligence is completed for all new beneficiaries
- Conduct regular site visits to beneficiaries
- Manage and co-ordinate monitoring and evaluation of material projects
- Ensure full and proper partnering with beneficiaries
- ** Management of the Employee Volunteer Programme (EVP)**
- Annually plan and implement the EVP programmes for AVI businesses
- Implementation of the communication plan for the EVP
- Record and report back on the activities and outcomes of the EVP
- ** Enterprise and Supplier Development**
- Engage with and support AVI BU’s to develop and execute comprehensive plans to grow levels of supply from black-owned and black women-owned QSE’s and EME’s, while managing risk and ensuring commercial benefit to AVI.
- Ensure shorter payment periods are appropriately managed with targeted suppliers and all required documentation is completed and retained for verification purposes.
- Have a thorough understanding of the ESD components of the BBBEE codes of good practice and ensure recognition of all existing ESD initiatives through identification, tracking and proper record keeping for audit purposes.
- Manage relationships and service delivery of BBBEE partners, e.g. B1SA and Inyosi Capital, including the coordination of their activities within the AVI group.
- Conduct an annual review of the AVI Group’s localisation plan and recommend updates, if required.
- Identify and research potential supply localisation opportunities for the AVI Group CPO’s review and approval
- ** Reporting, monitoring and Audits**
- Monitor and report on ESD progress, as per BBBEE audit requirements.
- Ensure that ESD initiatives are clearly documented and signed off by all relevant parties, including supplier beneficiaries, for verification purposes.
- Guide and assist BU’s with the collation of relevant verification documentation and ensure adherence to all requirements for interim reviews and annual rating processes for ESD.
- Insert accurate ESD information into the AVI Group’s BBBEE reporting system, Mpowered, for collation and completion of the overall BBBEE scorecard at half-year and year-end.
- Provide support on ESD reporting components for the annual and half-year BBBEE audits.
- ** Collaboration with and management of third party providers and relevant external stakeholders**
- Maintain good working relationships with AVI’s BBBEE verification agents, Preferential Procurement service providers and other external partners, as required.
- Review and distribute ESD-related audit reports to AVI subsidiaries and assist with interpretation and remedial action plans.
- Check draft verification reports for all BU’s to ensure the accuracy thereof and that all related activities, or interventions, are properly captured and recognised.
- Participate in any relevant industry forums to ensure AVI is up to date with latest BBBE