Administrative Assistant

2 weeks ago

Constantia, South Africa The Liz McGrath Collection Full time

Administrative Assistant

To provide administrative support to the Group Purchasing Manager in her daily duties to ensure the effective and smooth running of the department.

Minimum Experience and Qualification Required:

- Matric (Grade 12)
- Previous Hotel experience an advantage.
- Previous work experience in a similar role would be a distinctive advantage.
- Excellent communication skills, verbal and written.
- Excellent guest relations skills
- Computer Literacy essential
- Positive attitude, Self-disciplined and motivated team player
- Able to handle multiple projects simultaneously and perform well under pressure.
- Good Interpersonal skills
- Driver’s License with own transport preferable
- A keen eye with attention to detail

Key performance objectives:

- Provide administrative support by answering calls, co-ordinating supplier meetings and compiling information and data when required.
- Assist with filling all documents/invoices so that they are readily available on request for answering queries.
- Researching Vendors/Suppliers
- Assist with the refurbs of all 3 Hotels.
- Responsible for all Uniform orders and fittings for all 3 Hotels
- Assisting with ensuring that quality standards are adhered to in all 3 Hotels.
- Managing the slipper program in all 3 Hotels
- Gather quotes and placing orders for the Group Purchasing Manager
- Tracking orders
- Ensure that all ordered items are received and of expected quality.
- Ensure timely delivery of supplies.
- Maintain purchasing records.
- Coordinates and communicates with all departments in purchasing matters.
- Carries out other duties that may from time to time be assigned by the Group Purchasing Manager
- Manage and assist with monthly, quarterly and year-end stock take.
- Monitor Stock levels in all 3 Hotels.
- Relieve staff in the Boutique.

**Job Types**: Full-time, Permanent

**Experience**:

- Administrative office procedures, practices and equipment: 1 year (required)
- Hotel: 1 year (required)

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