Office Administrator

20 hours ago

Bloemfontein, South Africa Econo Foods Full time

We are currently seeking a dynamic individual to join our team and contribute to our ongoing success. If you are passionate about delivering exceptional customer service, collaborating with a diverse team, and embracing continuous learning and growth, Taylor Made Foods could be the perfect fit for you. Join us in our mission to provide quality products, value, and service to our customers, every single day.

**PURPOSE OF THE ROLE**

**KEY RESPONSIBILITIES**

1. Financial Administration & Support:

- Payroll Processing: Prepare and process weekly/fortnightly/monthly payroll timesheets for team members, ensuring accuracy.
- Expense Management: Receive, verify, process, and reconcile all company expenses, including petty cash and card statements.

2. General Administration & Procurement:

- Daily Administrative Queries: Act as the primary point of contact for day-to-day administrative requests.
- Procurement Support:

- Obtain quotes from various suppliers for parts, consumables, and services required for operations.
- Place orders for approved parts and equipment, ensuring timely delivery.
- Manage external shipments of parts and supplies, including tracking and liaison with logistics providers.
- Documentation & Filing: Maintain accurate and organised physical and digital filing systems for all administrative and financial records.

3. Inventory & Stock Management Support:

- Goods Received Voucher (GRV) Backup: Serve as a reliable backup for the GRV/Stock Clerk, assisting with:

- Accurate capture of incoming goods and materials into the inventory system.
- Verification of deliveries against purchase orders.
- Resolution of discrepancies.

**QUALIFICATIONS & EXPERIENCE**
- Grade 12 or equivalent qualification
- Knowledge of meat preparation techniques and cuts.
- Minimum of 3-5 years' proven experience in an administrative or financial support role, preferably within a manufacturing, production, or fast-moving consumer goods (FMCG) environment.
- Experience with inventory management and GRV processes is desirable

**COMPETENCIES REQUIRED**
- Proficient in Microsoft Office Suite, particularly Excel (intermediate to advanced level for data analysis and reporting).
- Excellent analytical and problem-solving skills.
- High attention to detail and accuracy.
- Ability to work well in a team and communicate effectively.
- Building and maintaining relationships with strong interpersonal skills.
- Living the company values and unique HO HOLA company culture.
- Friendly, helpful, confident yet humble, and able to work well in a team.
- Ability to work in a highly competitive, fast past and dynamic environment.

**HOW TO APPLY**

**CLOSING DATE**

**date/month/year (xx/xx/xxxx)**

**Join us in shaping the future of Taylor Made Foods (Econofoods)

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