Administrative Officer B2

2 weeks ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte
- Coordinating the administrative component of the Department, including providing assistance to the Departmental Chair, Departmental secretarial and administrative duties and coordinating Departmental functions;
- Administration of the Departmental cost points and processing all financial transactions of the Department, including obtaining quotations from service providers and all forms of payment on SU's financial system;
- Academic administration of undergraduate and postgraduate students within the Department;
- Coordinating networking with other University Divisions such as IT, Human Resources, Finances, Facilities Management and Campus Security;
- Handling enquiries from and liaising with staff, students, service providers and the public;
- Administration of social impact projects.
- Koördineer die administratiewe komponent van die Departement, met inbegrip van steun verskaffing aan die Departementele Voorsitter, Departementele sekreteriële
- en administratiewe pligte en koördineer die Departementele funksies;
- Administrasie van die Departementele kostepunte en prosessering van alle finansiële transaksies van die Departement, met inbegrip van die verkryging van kwotasies van diensverskaffers en alle betalings op die US se finansiële-stelsel;
- Akademiese administrasie van voorgraadse
- en nagraadse studente in die Departement;
- Koördineer skakeling met ander Universiteitesafdelings soos IT, Menslike Hulpbronne, Finansies, Fasiliteitsbestuur en Kampussekuriteit;
- Hanteer navrae van en skakeling met personeel, studente, diensverskaffers en die publiek;
- Administrasie van gemeenskapsimpak-projekte.

Job Requirements/Pos Vereistes
- A financial or administrative diploma or certificate, or an equivalent qualification;
- Relevant experience, including office, records and financial administration;
- Computer literacy and proficiency in MS Office and Adobe Professional;
- Excellent written and verbal communication skills;
- Excellent organisational skills;
- The ability to work independently, be pro-active, take full responsibility for projects and deliver work of an exceptional standard.
- The ability to function in a multilingual and diverse environment;
- The ability to work well under pressure and within deadlines.
- 'n Finansiële
- of administratiewe diploma of sertifikaat, of 'n gelykwaardige kwalifikasie;
- Toepaslike ervaring, met inbegrip van kantoor-, rekords
- en finansiële administrasie;
- Rekenaargeltterdheid en -vaardigheid in MS Office en Adobe Professional;
- Uitestekkende skriftelike en mondelinge kommunikasievaardighede;
- Uitestekkende organisatoriese vaardighede;
- Die vermoë om selfstandig te werk, pro-aktief te wees, volle verantwoordelikheid te neem vir projekte en om werk van 'n uitstaande gehalte te lewer;
- Die vermoë om in 'n veeltaalige en diverse omgewing te kan funksioneer;
- Die vermoë om goed onder tydsdruk en binne sperdatums te werk.

Recommendation/Aanbeveling
- None.
- Geen.

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