Office Administrator

3 days ago


Kuils River, South Africa Ackermans Full time

**Job Advert**:
Integrity is an absolute requirement, and all applicants will need to support and convey a value system that embraces the Ackermans values, vision, strategy and Phadima culture.

**Qualifications**:

- A relevant certificate, diploma or alternative qualification preferably in Office administration

**Knowledge, Skills and Experience**:
Knowledge:

- Reconciliation of Accounts (Expense Accounts, Auto Card, Revamp Casuals and Advertising etc)
- Travel coordination (executing and coordinating travel arrangements)
- Report writing
- Monthly meetings records
- General office functions

**Skills**:

- A working knowledge of the latest Microsoft packages (Word, Excel, PowerPoint and MS Office 365)
- Excellent language skills (verbal and written) in English, and ability to converse in a second official language would be a benefit.
- Planning and organizing skills
- Be able to work independently and strong “sense of urgency”
- Excellent attention to detail

**Experience**:
2 years’ experience performing an administrative or supportive role.

**Key Responsibilities**:

- Analysing and generating relevant weekly and monthly reports in order to further our Operations objectives
- Preparing and handling all incoming and outgoing correspondence, minutes and documents
- Organizing functions/meetings and appointments
- All other general office functions
- Ordering stationary and consumables
- The monthly reconciliation’s of Operations accounts (Expense accounts, Auto Card, Revamp Casuals, and Advertising/Bromides etc)
- Scheduling of meetings for team members
- Collating and distributing minutes/memorandums following meetings
- Executing and coordinating all travel arrangements
- Ensuring the reception to the office reflects Phadima through effective customer service and professional answering of the switchboard
- Office management - cleaning, maintenance and well being



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