Programme Coordinator

2 weeks ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte

Duties will include, but will not be limited to:

- For the global collaboration and capacity strengthening component, the incumbent will play in a key role in coordinating a suite of capacity strengthening activities aimed at co-producing and using pre-clinical and early phase living systematic reviews, simultaneously. The coordinator will identify LMIC postgraduate students and LMIC early
- and mid-career researcher volunteers for participation in the project.
- Organising capacity building activities and meetings for all three programmes (including scheduling and onsite, hybrid, and/or remote meeting logistics as required).
- Organising and facilitating Unit meetings and assisting with any electronic requirements.
- Coordinating activities for the three African postdoctoral fellows appointed on the project.
- Recruitment of postgraduate student volunteers on the African continent.
- Record keeping.
- Assisting in composing and providing data for annual progress reports.
- Communicating programme and event updates.
- Financial administration for all components, i.e. procurement, reimbursements and assisting with advances for participant recruitment.
- Ensuring compliance with regulations, institutional policies, and sponsor requirements governing project deliverables, as well as financial policies of the institution.
- Coordinating and liaising effectively with the leadership of the Consortium and members of work packages to ensure the successful implementation of the project.
- Performing other administrative assistant duties and ensuring that enquiries are handled timeously as needed.
- Ensuring that staff contracts are renewed and processed correctly. Liaising with Human Resources as needed.

Job Requirements/Pos Vereistes
- Honour's degree or higher in any area of mental health, public health or epidemiology.
- Experience in conducting systematic reviews and meta-analyses, and with related software (e.g. Covidence) and tools (e.g. RoB).
- A good spoken and written command of English.
- A valid driver's licence.
- Very good computer literacy and experience with Microsoft Word, Excel, and Outlook.
- Very good organisational skills.

Recommendation/Aanbeveling
- Knowledge or experience of project management.
- Experience with project report writing and/or grant administration.
- Experience working on international collaborative projects.
- Experience of the University's SUNFin system.

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