People Payroll Associate Specialist

Company Description

Kaelo provides essential healthcare solutions ensuring the physical and psychosocial wellbeing of all South Africans towards lasting social change. Kaelo meets the Healthcare needs of Corporate and Retail clients across South Africa - products offerings include Medical Insurance, Medical Aid, Gap Insurance, Kaelo Money and employee assistance programmes.

**Job Description**:
The People Payroll Associate Specialist will be responsible for performing all activities relating to multiple payrolls, including maintenance of related records, filing tax reports, preparing accounting transactions and documents as well as preparing certain reports. Supporting the People Solutions business area, you will be responsible for maintaining personnel records, managing employee documents (including employment records, onboarding and offboarding guides) and updating internal databases. Assisting with the administration that encompasses the full end to end employee life-cycle.

**KEY OUTCOMES**

**Payroll**

Responsible for the preparation and processing of monthly payroll

Liaise with external partners, like insurance vendors, and ensure legal compliance

Communicate payroll changes to the Chief People Officer and Chief Finance Officer

Responsible for the coordination between Finance and People Solutions, to ensure proper flow and maintenance of employee data and records

**People Support**

Prepare People Solutions documents, like employment contracts and new hire guides

Prepare information sheets for increase cycles and employee related administration

Answer employees’ queries about People Solutions and Finance related issues

Maintain relevant employee information and personnel records (e.g. leaves of absence, sick days and work schedules)

Keep abreast with company policies and tax legislation that impact on remuneration

Maintain a proper document control system

**Reporting**

Prepare month-end journals and reporting integrating to the financial system. (including preparation/distribution of detailed reports, e.g. expense claims, overtime, leave balances, head count, and month end reports)

File EMP201s and request for payment on e-Filing

Generating reports for payments e.g. Third parties

Create regular reports and presentations on People Solutions metrics (e.g. attrition, leave and tenure)

Submit UIF Declarations

Generate information reports for WSP_ATR / BBBEE / EEA submissions

Submit STATS SA Quarterly Reports

WCA submissions

IRP5 Submissions (Annual & Bi-Annual)

**Projects**

Participate in People Solutions and Finance projects

**Qualifications**:
**SPECIAL REQUIREMENTS**

Maintain confidentiality and exercise extreme discretion

**PERSON DETAILS: WORK EXPERIENCE**

**REQUIRED**

3+ years performing all payroll functions

Strong experience using and understanding the flow of transactions in an integrated and automated payroll accounting system

**PREFERRED**

Proven work experience as an HR / People Solutions Administrator, HR / People Solutions Administrative Assistant or relevant role

PSIber experience will be advantageous

**EDUCATION: QUALIFICATIONS: ACCREDITATIONS WITH PROFESSIONAL BODY**

**REQUIRED**

Qualification in Payroll administration

**PREFERRED**

Bachelor of Commerce (Human resources management or Finance)

**TECHNICAL SKILLS OR KNOWLEDGE**

**REQUIRED**

Computer Literacy - expert in Microsoft Excel, Word and PowerPoint

**PREFERRED**

Knowledge of Labour Laws

Knowledge of Payroll Systems

PSIber experience will be advantageous

Additional Information

Personal Attributes
- Accountability
- Action orientated
- Collaborative
- Communication
- Business writing skills
- Manages complexity
- Problem solving skills
- Decision
- Growth and development mind-set
- Financial acumen
- Planning and organisation
- Resilient and adaptive
- Self-development
- Purpose driven
- Significance and values orientate