Training Office Administrator Pkf Cape Town

3 days ago

Cape Town, South Africa PKF Cape Town (Bellville and Stellenbosch) Full time

PKF Cape Town is currently looking for** **a** Training Office Administrator** to join their team

**Duties and responsibilities include,** but will not be limited to:
Administration of SAICA Training Office Program

***
- Provide assistance with the scheduling of inhouse training and technical sessions.
- Prepare and maintain attendance registers/records for all inhouse training and technical sessions for annual reporting (IRBA, FASSET, EE) etc.
- Assistance with the record keeping of verbal and written warnings associated with late or no attendance of compulsory training sessions, or non-compliance with the assessment timelines.
- Prepare weekly summary report of approved training hours per trainee for time sheet approval purposes.
- Provide assistance with the monitoring of the CPD reflective plans of all CA’s.
- Facilitate the two-monthly discussions between audit managers and trainees and action key aspects resulting from these discussions.
- Register new trainees on TCMS and SAICA Electronic Assessment Tool.
- Follow up on invoicing and payments for SAICA and IRBA (new contracts and annual levies)
- Manage TCMS dashboard, liaising with Trainees if they need to manage their dashboards.
- Inform Training and Development partner of any RPL or cancellation requests.
- Prepare and communicate the SAICA EAT compliance report on a weekly / daily basis to all trainees and reviewers.
- Assist Training and Development Partner with any information pertaining to the SAICA reaccreditation process.
- Tracking and reporting core hours of Trainees.
- Taking minutes of all SAICA Related meetings.

HR

***
- Prepare (and maintain) a summary for all trainee and manager performance appraisals.
- Facilitate the performance appraisal discussions between audit managers and trainees and action key aspects resulting from these appraisals.
- HR leave administration.
- Take responsibility for updating planner timeously with the leave requests on Greatsoft (applied and approved).
- Provide assistance with monitoring the trainee outstanding work list.
- Assist HR Manager with ad hoc administration duties.

Quality management

***
- Provide assistance with monitoring the completion of the annual IRBA fee declarations.
- Provide assistance with the merging, signing and formatting of the annual financial statements in Adobe Reader

**Requirements**:

- Diploma or certificate in Human Resources, Business Administration, or a related field.
- 2-3 years’ experience in similar role
- Proven experience as an HR Administrator or similar role, with proficiency in using HR management systems.
- Solid understanding of HR practices, policies, and regulations.
- Strong attention to detail and accuracy in managing data and records.
- Excellent communication and interpersonal skills for interacting with employees, managers, and external partners.
- Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment.

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