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Officer: Strategic Sourcing

2 weeks ago

Pretoria, South Africa Affirmative Portfolios Full time

**Procurement**
**Pretoria**
***:
**Officer: Strategic Sourcing**

**Pretoria**

**Salary Package - R309 000 plus (TCTC gross per annum)**

**12 MONTH FIXED TERM CONTRACT**

**Outline**

**Division **- Finance/SCM

**Reports to** - Manager: Strategic Sourcing

**Overview**:
To facilitate and administer the supply chain management compliance process activities as prescribed by Treasury and relevant legislation.

**Key Performance Areas/Responsibilities**:
The following list of Key Performance Areas (KPA) and activities are not exhaustive. The company may instruct the employee at any time to carry out additional duties or responsibilities, which may fall reasonably within the ambit of the job, or in accordance with operational requirements.

**KPA**: What the area of responsibility includes

**Role Activities**: What activities and related outputs that are required to implement the KPA

**Weight**: What amount of time is reasonably spent on the implementation of the KPA

**Key Performance Area**

**Functional Management**
- Assist with sourcing plans for the procurement of goods and services for pipeline projects in consultation with the Manager: Strategic Sourcing and the Specialist: Supply Chain Management.
- Assist with the preparation of documents for the tender committee and other approval committees.
- Assist with the sourcing of goods and services to promote inclusivity and support the BBBEE objectives.
- Ensure that all applicable legislation, instruction notes, practice notes, guidelines, policies and procedures are always adhered to during the supply chain management process.

**70%**

Assist the Specialist: Supply Chain Management to ensure the development and implementation of supply chain strategies by sourcing category that result in real reductions in the total cost of ownership (TCO).
- Assist the Specialist: Supply Chain Management to review and prepare requisition documentation to procure goods and services.
- Assist the Specialist: Supply Chain Management to evaluate tender responses using Treasury regulations and recommendation of contractors to relevant committees and stakeholders.
- Implement and monitor the proposal and quotation process (RFI, RFP, RFQ) and all other relevant activities within the procurement process.
- Source and assist the Specialist: Supply Chain Management to source products and services in line with established SLAs and ensuring timeous delivery of goods and services.
- Support the cross functional sourcing teams in procuring goods and services.
- Assist with quarterly supplier reviews based on feedback from the Legal division and monitoring of customer satisfaction.
- Support other team members as and when required.

**Risk and Compliance Management**
- Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
- Support and provide evidence to all internal and external audit requirements.
- Maintain quality risk management standards in line with ISO requirements.
- Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
- Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

**15%**
- Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
- Support and provide evidence to all internal and external audit requirements.
- Maintain quality risk management standards in line with ISO requirements.
- Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
- Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

**15%**
- Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
- Represent and participate in the organisation’s committees and task teams when required.
- Convene and attend meetings and present relevant information to stakeholders when required.
- Ensure the provision of excellent customer service as per service level agreements.
- Resolve queries and problems within span of control and within agreed time frames.
- Follow up on unresolved queries and complaints where required.
- Liaise with relevant stakeholders regarding follow-up of information, as required for compliance purposes.
- Interact with the employees and provide credible advice to the employees when required as it relates to SCM.

**15%**

**Role Requirements**

**Minimum requirements**

**Qualifications/registration**:

- National Diploma / Diploma in Supply Chain Management, Procurement, Public Administration or a related field, NQF Level 6
- Registration as member of CIPS (preferred)

**Experience**:

- 3 years relevant wor