Personal Assistant

1 week ago

Randburg, South Africa Electronic Installation and Manufacturing Full time

**RESPONSIBILITIES**
- Draft and edit correspondence, presentations, and meeting notes.
- Manage schedules, appointments, and travel arrangements.
- Coordinate meetings, including preparing agendas and recording minutes.
- Serve as the primary point of contact for clients, handling inquiries and ensuring timely follow-ups.
- Build and maintain strong client relationships through effective communication.
- Maintain and organize files, records, and documentation with a high level of accuracy.
- Use tools like Microsoft Office Suite (Word, Excel, PowerPoint) to prepare and manage documents.
- Thorough understanding of Pastel to manage financial data, invoices, and reports.
- Assist in tracking expenses and reconciling accounts when necessary.
- Organise domestic and international travel plans, including booking flights, accommodation, and itineraries.
- Must be willing to travel, when necessary.

**QUALIFICATIONS & SKILLS**
- Typing Speed: Strong typing proficiency with speed and accuracy.
- Technology Proficiency: Advanced knowledge of Microsoft Office Suite. Familiarity with Pastel is advantageous.
- Communication: Excellent written and verbal communication skills.
- Organisational Skills: Ability to prioritise tasks and manage multiple responsibilities efficiently.
- Attention to Detail: High degree of accuracy in documentation and correspondence.
- Experience: Proven experience in a similar role, with demonstrated ability to support executive-level staff.

**ADDITIONAL ATTRIBUTES**
- Strong problem-solving abilities and a proactive mindset.
- Professional demeanour and ability to handle confidential information discreetly.
- Flexibility to adapt to dynamic work environments and priorities.
- Note: Previous experience in travel planning and client-facing roles will be highly valued.

Ability to commute/relocate:

- Randburg, Gauteng: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma (required)

**Experience**:

- PA: 5 years (required)

**Language**:

- English and Afrikaans (required)

Application Deadline: 2024/12/06

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