Direct Deliveries Administrator

6 days ago

Cape Town, South Africa Ackermans Full time

**Job Advert**:
We have an exciting opportunity as a Direct Deliveries Administrator to join our Finance Team. This role will be responsible for the accurate and timely monitoring, analysing and reporting of all direct cellular device deliveries receipted as well as cellular device returns processed by stores. Assisting with the finalisation of credit notes also falls within this scope through relationships with Operations, Creditors, Inventory, Cellular & Merchandise teams. In addition, this role will also be responsible for the processing of stock adjustments pertaining to all direct store deliveries as well as the monthly reporting and analysis thereof.

If you're looking for a company that offers an amazing company culture, great benefits and flexibility, look no further

**Qualifications**:
Essential: National Diploma in Finance / Accounting

Preferred: - Bachelors Degree in Accounting or similar

**Knowledge, Skills and Experience**:
**Knowledge required**:

- Financial acumen
- Analysis and report writing

**Skills required**:
- Proficiency in MS Office
- Problem solving
- Strong analytical skills
- Detail oriented
- Excellent written and verbal communication
- Strong interpersonal skills
- The ability to: - Operate in a deadline driven environment and work unsupervised as well as part of a team

**Experience required**:

- 2-4 years' experience as a finance administrator or similar
- At least 2 years' experience in financial analysis and report writing

**Experience preferred**:

- Experiece with inventory flow, stock adjustment and control
- Previous experience within a retail business environment

**Key Responsibilities**:
**1. Reporting and Analysis** - Provide monthly reports to management on direct deliveries and stock adjustments processed - Financial analysis of discrepancies pertaining to direct deliveries - Provide management with analytics to assist in maximizing efficiencies in the direct environment

**2. Compliance** - Monitor store and supplier compliance pertaining to the receipting of direct deliveries - Provide accurate reports on deviations to the process - Participate in internal and or external audits

**3. Customer Service** - Effectively interact with various key internal and external stakeholders - Effectively communicate ongoing updates on stock adjustments processed to all relevant stakeholders - Work cooperatively with other departments to improve the overall stock adjustment process

**4. Administration**

a. Store liaison - Liaise with stores on the number of direct deliveries processed - Confirm all receipting of direct deliveries processed, meet the requirements for a valid transaction - Investigate all transactions that did not meet the requirements

b. Supplier liaison - Liaise with suppliers for any POD’s required - Investigate all variances, if any

c. Reporting of direct deliveries transactions processed incorrectly - Work closely with Operations, Cellular and Merchandise Teams to identify the reasons for variances - Work closely with the Accounts Payable: Trade Creditors team and Inventory to investigate and resolve incorrectly processed transactions

**5.Direct Store Delivery Stock Adjustments** - Review all direct deliveries receipted by Stores - Investigate all variances (if any) between orders placed and stock receipted - Process and release all stock adjustments (variances)

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