Support Office Receptionist

2 weeks ago

Johannesburg, South Africa Dream Hotels and Resorts Full time

As the face of our company, the receptionist will set the tone for your clients’ first impressions._

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**Support Office Receptionist**

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**Minimum Qualification Requirements**:

- Grade 12
- Own Transport is advantageous.
- Highly organized, with the ability to efficiently manage administrative tasks.
- Minute Typing from recordings - **Must have previous experience**.

**STRONG Computer /System Skills Required**
- Experience with MS Word
- Experience with MS Excel
- Experience with MS Outlook
- Willing to learn.

**Roles and Responsibilities**:

- Welcome and assist visitors in a professional and friendly manner.
- Responsible for all incoming calls at the switchboard: Polite answering, transferring calls to the correct department and communicating messages timeously.
- Ad hoc duties as and when required.
- Courier service - arranging for collections and deliveries.
- General secretarial/administrative/filing duties for various directors and managers
- Update various Excel spreadsheets daily, weekly, and monthly.
- Managing the bookings of the boardrooms and meeting rooms
- Maintaining safety and hygiene standards of the reception area

**Personal attributes required**:

- Must have a confident and professional telephone manner.
- Must be professional in approach and appearance with a vibrant personality.
- Must be well spoken and be able to interact in a polite and composed manner at all times.
- Must have the ability to organise, multitask, prioritise and work well under pressure.
- Must be able to use initiative, pay attention to detail and have a strong sense of urgency.
- Must be trustworthy, reliable, and punctual at all times.
- Must have to ability to learn quickly, be resourceful and be proactive when issues arise.
- Must be flexible, agile and able to work in a team as well as independently.
- Must possess a high level of maturity and integrity.
- Must promote a positive working environment.
- Must be able to interact in a polite and composed manner at all times.
- Must promote a positive working environment.
- Team Player
- Customer Focused
- Attention to detail.

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