Secretary

23 hours ago

Brackenfell, South Africa Shoprite Group Full time

**Purpose of the Job**:
The role of the Secretary is to coordinate and provide support to the Financial Services Team. A resourceful and flexible approach is required. The position requires a high degree of responsibility, discretion, and confidentiality. The areas of focus may include driving the identification and implementation of process improvements, policies, and procedures, managing relationships with various teams, and serving in an advisory capacity to Financial Services. The incumbent is required to be able to work on their own initiative, be self-motivated, and be proactive.

This role reports to the GM: Financial Services providing administrative support responsibilities including engaging with team members and their requests, assisting with invoices, managing stakeholder diaries, preparing documentation and correspondence, organizing meetings, managing onboarding of new team members, booking travel, and overseeing the general running and efficiency of the office.

**Job Objectives**:
Organise and schedule appointments and meetings and ensure all meeting arrangements are in place (e.g. meeting invites; links shared with relevant stakeholders, meeting rooms booked, access to office arranged, etc.)
Book conference calls, boardrooms, pool cars, and accommodations to assist with travel arrangements for senior managers.
Execute general administrative duties including typing, copying, binding, scanning, etc. Assist with the preparation and formatting of executive presentations.
Ensure urgent communication requests are prioritised and attended to.
Produce and distribute correspondence including memos, letters, and forms.
Compile accurate minutes of meetings and distribute them timeously.
Maintain resource lists for all teams.
Develop and maintain filing systems for all relevant documentation including computer and manual filing systems.
Support in the development and implementation of an invoice tracking system.
Maintain up-to-date employee leave control.
Coordinate repairs to office equipment.
Greet and provide general support to visitors.
Timeously resolve all administrative issues.

**Qualifications**:

- Grade 12 certificate - (essential).
- Diploma or general administration - (preferred).

**Experience**:

- +2 years’ experience in an administration role with good exposure and knowledge of general administration office practices, tools and processes - (essential).
- Experience working in a Financial Services environment - (desired).
- Experience in a retail or FMCG environment - desired

**Knowledge and Skills**:

- Strong proficiency in MS Office including Word, Excel, PowerPoint, Teams, and Outlook - (essential).

**Applicant Feedback Policy**:

  • Secretary

    3 days ago

    Brackenfell, South Africa Shoprite Group Full time

    Closing Date- 2025/06/23- Reference Number- SHO250618-10- Job Title- Secretary- Job Type- Permanent- Location - Country- South Africa- Location - Province- Western Cape- Location - Town or City- Brackenfell- Purpose of the JobAn opportunity exists for a Secretary to contribute to the ongoing success of OK Franchise through provision of effective...

  • Secretary

    3 days ago

    Brackenfell, South Africa Shoprite Group Full time

    **Purpose of the Job**: An opportunity exists for a Secretary to contribute to the ongoing success of OK Franchise through provision of effective administrative support to the Western Cape Divisional Manager. This role of the Secretary is to coordinate and provide support to the team and a resourceful and flexible approach is required. The position requires...

  • Assistant Company Secretary

    2 weeks ago

    Brackenfell, South Africa Shoprite Group Full time

    Closing Date- 2025/04/22- Reference Number- SHO250415-3- Job Title- Assistant Company Secretary- Job Type- Permanent- Location - Country- South Africa- Location - Province- Western Cape- Location - Town or City- Brackenfell, Cape Town- Purpose of the JobThe Assistant Company Secretary plays a crucial role in supporting the effective administration of the...

  • Assistant Company Secretary

    2 weeks ago

    Brackenfell, South Africa Shoprite Group Full time

    **Purpose of the Job**: The Assistant Company Secretary plays a crucial role in supporting the effective administration of the board and its committees, ensuring compliance with legal and regulatory requirements. This position is responsible for preparing meeting agendas and documentation, accurately recording minutes, and following up on action items to...

  • Brackenfell Secretary Required for a Medical

    2 weeks ago

    Brackenfell, South Africa Hearing Aid Labs Full time

    **Hearing Aid Labs, Brackenfell, nationwide company is looking for a dedicated committed, experienced secretary to fill the full time position in the Brackenfell Store in Brackenfell, Cape Town,** **Requirements: - ** Age 26+ Ability to interact with people on a friendly professional basis presenting the front end of the retail store. [Call Centre,...

  • Brackenfell : Secretary Required for a Medical

    2 weeks ago

    Brackenfell, South Africa Hearing Aid Labs Full time

    **Hearing Aid Labs, Brackenfell, nationwide company is looking for a dedicated committed, experienced secretary to fill the full time position in the Brackenfell Store in Brackenfell, Cape Town,** **Requirements: - ** Age 26+ Ability to interact with people on a friendly professional basis presenting the front end of the retail store. [Call Centre,...

  • Secretary - Cfo (Maternity Cover - 4 Months)

    23 hours ago

    Brackenfell, South Africa Shoprite Group Full time

    Closing Date- 2025/05/02- Reference Number- SHO250425-4- Job Title- Secretary - CFO (Maternity Cover - 4 Months)- Job Type- Contract/Fixed Term- Location - Country- South Africa- Location - Province- Western Cape- Location - Town or City- Brackenfell, Cape Town- Purpose of the Job- Job Advert Details- Job Category- Finance- Job ObjectivesEvents...

  • Administrator

    23 hours ago

    Brackenfell, South Africa Edge Personnel (Pty) Ltd Full time

    Provide a positive first impression to customers, team members, applicants and guests Manage messages from clients to entire team, ensuring the calls are returned in a timely fashion. Provide fast friendly and accurate information to customers/public Ensure reception area is always tidy and neat for customers Filing, faxing and typing Accurate typing,...

  • Admin Assistant

    5 days ago

    Brackenfell, South Africa Edge Personnel (Pty) Ltd Full time

    An established, dynamic and well-developed company based in Brackenfell, has an opportunity available for an experienced individual that specializes in Office Administration**. **Great opportunity to join this fast-paced team with your excellent communication skills in both English and Afrikaans and add value to the smooth running of all of their office...

  • Secretary (Medical Equipment)

    2 days ago

    Brackenfell, South Africa West Coast Personnel Full time

    Responsibilities include (but are not limited to): General office administration and reception duties Handling incoming calls with a warm, professional telephone manner Assisting with quotations for sales representatives and the medical workshop Receiving deliveries and checking goods for dispatch Coordinating travel arrangements for management and sales...