Accounts Payable Administrator
2 weeks ago
**Background of the Company**
Lindt & Sprüngli (South Africa) (Pty) Ltd (Lindt SA) started operations in May 2011 and forms part of the Lindt & Sprüngli group of companies. With more than 150 employees, Lindt SA is based in Cape Town with strong regional presence in Johannesburg, Durban and Port Elizabeth and a network of 13 Lindt retail stores.
As global leader in the premium chocolate sector, Lindt & Sprüngli looks back on a long-standing tradition of almost 175 years which takes its origins in Zurich, Switzerland. Today, quality chocolate products by Lindt & Sprüngli are made at 12 owned production sites in Europe and the USA. The products are distributed by 28 subsidiary companies and branch offices, in around 500 Lindt shops and cafés, and also via a comprehensive network of more than 100 independent distributors around the globe.
**Position Purpose**
Responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner.
**Key Responsibilities**
- Manage the shared accounts payable mailbox
- Upload invoice for authorization/approval through a workflow process
- Track approval process to ensure efficiency through the workflow process in line with the authorization matrix
- Process 3rd party account payable invoices, accurately in line with our Budget and guidance from Budget owners
- Prepare and administrate regular payment runs including urgent adhoc payments. (SAP and HSBC).
- Prepare monthly vendor age analysis.
- Reconcile the 3rd party vendors’ age analysis to 3rd party vendor statements.
- Verify discrepancies on vendor reconciliations and resolve reconciling items.
- Generate reports detailing accounts payable status and communicate to the business.
- Provide supporting documentation for auditing purposes.
- Prepare all new vendor SAP take-on forms with appropriate authorization sign-off.
- Assist the finance team in ad-hoc tasks that may arise.
- Payment remittances to vendors & internal
- Generate GL account SAP downloads & analysis
**Personal Characteristics**
- Excellent interpersonal and communication skills
- Proactive attitude;
- Willingness to learn;
- Methodical and structured approach to tasks;
- Able to set priorities and clear targets; and
- Able to grow with the level of responsibilities and with the size and structure of the business
**Skills and Competencies required**
- Minimum of 1 year accounts payable or general accounting experience
- Proficiency in English and in MS Office
- Grade 12 / Standard 10
- Diploma / Certificate / Course in Accounts Payable or Finance advantageous
- Previous experience gained within International FMCG environment advantageous
- Strong MS (Outlook, Excel, Word) skills
- SAP experience considered to be a distinctive advantage
- An understanding of basic double entry accountancy is advantageous
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