Pharmacy Administration Manager

**Faircape Health**, a leading private healthcare provider in the Western Cape, is setting the standard in quality care with over 300 beds across our Faircape Life retirement villages and our flagship Health Rehabilitation Centre at Tokai Estate.

We deliver expert frail, dementia, palliative, restorative care, and rehabilitation services in a secure and supportive environment — all backed by a team of highly trained professionals and vibrant wellness programmes.

We’re on the lookout for a **Pharmacy Administration Manager**who’s ready to make a real impact by managing and maintaining stock across our pharmacy store room, dispensary, and ward stock room. If you’re passionate about precision, efficiency, and contributing to world-class patient care — we’d love to hear from you

**Why Join Us?**

At Faircape, we **value our employees** and offer a range of benefits, including:

- ** Quarterly performance bonuses** - your hard work deserves to be rewarded
- ** Long service leave** - we appreciate and recognize your dedication.
- ** Onsite Barista** - enjoy free, barista-made coffee
- ** Subsidised vending machine snacks** - quick energy boosts when you need them.
- ** Discounted internet (ISP) packages** - stay connected at a reduced cost.
- ** Fixed flexi-time (07:00 - 18:00)** - supporting work-life balance.
- ** Subsidised parking** - making your commute hassle-free.

**Duties will include the following, but not limited to**:

- Oversee effective stock control of all medical and surgical items across the pharmacy storeroom, dispensary, and wards
- Receive and check all incoming stock for accuracy; ensure correct unpacking, capturing, and storage
- Monitor stock levels, usage trends, and expiry dates; manage reordering needs and support timely returns or write-offs of expired stock
- Conduct regular stock counts (daily, weekly, monthly) and ensure all transactions are accurately recorded by month-end
- Support compliance with inventory processes such as replenishments, internal/external transfers, goods receiving, and stock adjustments
- Communicate with internal teams (nursing, finance, procurement) to eliminate redundant stock, improve standardisation, and reduce waste
- Manage the central storeroom and assist with stock-related queries from the team
- Prioritise daily tasks to meet operational timeframes and complete associated administrative duties
- Provide general support and complete ad hoc tasks as required by the Pharmacy Manager

**Qualifications**
- Matric (Grade 12) is essential
- A relevant certificate or diploma in Inventory Management, Supply Chain, Logistics, or Administration is advantageous

**Experience and Knowledge**
- Proven experience in stock control, inventory management, or a similar administrative role
- Strong computer literacy
- Ability to understand and work with numbers, data, and stock movement trends
- Clinic Manager / Propharm experience advantageous
- Knowledge and experience of pharmaceutical stock control systems advantageous

**Skills and Attributes**:

- ** Reliable and accountable** with a strong sense of responsibility and ownership
- ** Excellent communication skills**, both verbal and written, with the ability to engage professionally at all levels
- ** Sound decision-making** and problem-solving abilities in a fast-paced environment
- ** Highly organised** with strong planning skills and the ability to manage multiple tasks effectively
- ** Detail-oriented**, with a focus on accuracy in stock handling and administrative tasks
- ** Professional and well-presented**, with a confident and approachable manner
- ** High level of integrity** and strong ethical standards
- ** Adaptable to change**, with the ability to remain focused and flexible under pressure
- ** Collaborative team player** who contributes to a positive working environment

**_
Specific Requirements_**
- _ Solid and positive written references_
- _ Clear credit record_
- _ No criminal record_
- Normal working hours are Mondays to Fridays from 08h00 until 17h00 with a 45 minute lunch break. The company allows employees, by approval of the direct manager, to work flexi time between 06h30 and 18h30._
- With centrally located and modern offices just across from Cavendish in Claremont, Faircape offers market-related salaries, dependent on experience, qualifications, skills and attributes._