HR Compliance and Payroll Coordinator

**Location**:
Sandton, ZA

**Job Family**: Human Resources

**Country/Region**: South Africa
HR Compliance and Payroll Coordinator

Coloplast has an exciting opportunity for a Human Resource Compliance and Payroll Coordinator to join our Finance and Business Support team reporting to the Finance Manager.

The Human Resource Compliance and Payroll Coordinator will play a key role in the Business Support team reporting to the Finance Manager by providing support and coordination for a variety of HR Compliance processes and programmes. In this Human Resource (“HR”) service delivery role, the professional will be responsible for areas such as Payroll administration, BBBEE compliance, Employee Tax compliance (UIF/PAYE/SDL) and other HR related support tasks.

Major Areas of Accountability (not limited to)

Payroll

Process payroll as per data received from People & Culture (P&C) Specialist within agreed timeframes for submission to Finance Manager/People and Culture Specialist
Ensure monthly earnings, deductions and company contributions are accurate and reconcile to supporting documents
Maintain monthly payroll input data soft copies on access-controlled payroll server
Upload salary payment file to SharePoint for approval
Issue pay-slips to employees monthly
Prepare monthly EMP201 submissions for review by Finance Manager/People and Culture Specialist
Prepare and submit EMP501 reports
Prepare IRP5 submissions
Prepare UIF submissions for Finance Manager/People and Culture Specialist approval
Ensure Medical Aid and Provident Fund Providers and any other relevant service provider are updated with any staff changes timeously
Prepare any additional UIF forms required such as UI19 and UI2.1 Forms
Maintain Leave Application System

HR- Compliance

Responsible for all administrative processes related to the gathering of information required for the annual BBBEE certificate renewal
Plan, organise and coordinate requirements for BEE certificate renewal with appointed service provider to ensure that BEE certificate is renewed before expiration date
Ensure Employment Equity compliance
Employment Equity report submissions
Prepare Skills Development (WSP/ATR) Submissions
Prepare Workman’s Compensation Submissions
Ensure training registers are completed and filed
Ensure procedures relating to Health and Safety are being practiced and adhered to, including Injuries on duty and Workmen’s compensation
Support the maintenance of employee contracts, personal files and records in hard and soft copy
Support the processing of transactions and maintain the company’s HR Software to ensure effective management of employee data, leave management
Serve as backup for the People and Culture specialist
Ensure all statutory deadlines are met

Essential Qualifications

Bachelor’s Degree in HR or Related field
3+ years of Human Resources experience preferred
Previous Payroll Processing and BBBEE knowledge
Demonstrate effective time management skills, administrative capabilities and effective written and oral communication capabilities
Working knowledge of common human resources and payroll practices

Required Knowledge, Skills and Abilities

Personifies Coloplast Mission, Vision and Values
Strong detail orientation with a high degree of accuracy and sense of urgency
Ability to organize and prioritize job tasks in a deadline driven environment
Demonstrate a high degree of integrity and ability to work with confidential information with absolute discretion
Provide support and perform other duties as assigned
Proactive mindset with a view towards issue identification and solution driven
Ability to work with numerical data
Exceptional listening skills
Comfortable in a “hands on” environment
Proven ability to improve processes and system efficiencies

Pursuing an ambitious growth agenda, Coloplast develops and markets products and services that make life easier for people with intimate healthcare needs. Employing about 14.000 people and with products available in more than 143 countries, we are one of the world´s leading medical device companies. We are constantly growing our business and always looking for new ways to move forward - we explore, learn and look for new ways of doing things.

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