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Senior Compensation and Benefit Administrator

2 weeks ago

Johannesburg, South Africa Tsebo Group Full time

**About Us**:
We are looking for a Senior Compensation and Benefits Administrator to maintain the integrity, accuracy and transformation of information processed received processed into payroll data on the company’s employee HR information and payroll system in compliance with relevant legislation, bargaining council agreements and company policies and procedures ensuring an accurate and timeous payroll. In addition it will include post salary/ wages query management and obligatory deductions, as well as assist with management of the Biometrics system

As the leading integrated facilities solutions provider in Africa and the Middle East, operating in over 28 countries, with over 40 000 employees, the Tsebo Solutions Group enables businesses to optimise their efficiency and productivity, and become more successful. We take responsibility of our customers’ non-core activities outside of their expertise, empowering them to focus on their core business. Our local expertise, global standards and innovative cross-divisional solutions, such as catering, cleaning, facility management and security, give us the edge to optimise our customers non-core operations, allowing them to enjoy reduced cost, risk and complexity.

**Duties & Responsibilities**:

- Ensure optimization of payroll functionality to increase productivity and minimize manual processes by liaison with the Payroll Outsource vendor
- Identify risks associated with operational functions relating to payroll administration
- Ensure that workflow continues without interruption and all associated payroll payments deadlines are met
- Manage ad hocs for pay queries / interim submission
- Management of allowances and changes thereto
- Keep aligned to legislative amendments and inform the business
- Manage bonus payment and all review processes, ensuring accuracy and timeous payment
- Liaise with regions and ensure compliance with REMCO guidelines and timelines
- Prepare interim increase pack and present to REMCO on a monthly basis and implement all REMCO decisions
- Ensure full compliance with REMCO, interim increase and allowance policies, guidelines and practices in the regions and divisions
- Create positions for sites, keeping to contract headcount and requirements
- Capture and maintain data for all management positions
- Provide support to Compensation and Benefits Manager in the Division
- Manage, submit salary and wage annual bonuses processes in line with relevant Company policies and legislation
- Ensure all Head office employees receive increase and bonus letters
- Constantly review company policies, practices and recommend best practice changes to EXCO and Group
- Assist employees with pay queries, liaise with relevant manager/s and resolve accordingly and timeously
- Active participation in Projects being implemented for payroll
- Attend to any ad hoc benefits and compensation related matters/queries and projects
- Assistance on internal & external audit requests
- Random check on CABS submissions to Educos & File manager documents to ensure relevant authorisation & documents saved
- Acting as 2 IC for Biometrics assistance & management of the interface to Educos
- Trace queries related to the interface files between PRP & Educos
- Maintaining the lock on the ad hoc entries & checking prior to unlocking & extraction thereof
- Reviewing reports on weekly basis for tracking new employees & following up with Recruitment on process followed
- Review unit approval to extraction status for payroll periods to ensure all extracted prior to closure for dummy & final runs
- Reloading of re-engagements on tracking for units
- Updating PRP with employee numbers for re-engagements & new employees to ensure all possible extractions can be can within the payroll periods to pay staff on time & decrease interim requests
- Creation of additional shift plans & teams on PRP as requested by units
- Transferring of staff between DM’s units
- Checking PRP rejection files for validity

**Skills and Competencies**:

- South African payroll knowledge and legislation
- Payroll - system knowledge
- Understanding the accounting principles
- Knowledge of Bargaining Council or Sectorial Determination
- People and team management
- Stakeholder management
- Business partnering skills
- Strong planning & organisational skills
- Good communication skills
- Excellent numeracy skills
- Advanced Excel skills
- Advanced analysis skills
- Report writing skills
- General HR Knowledge

**Qualifications**:

- Matric / Grade 12
- Payroll Diploma / relevant tertiary qualification would be advantageous
- 3 - 5 year's experience as a Compensation and Benefits Administrator or similar field
- Experience on PRP Biometrics system