Logistics Administrator

**Develop and maintain internal administrative and support systems in respect of daily **workflow.**
- Schedule and coordinate meetings, as required
- Compose and produce visual aids for use in presentations
- Develop, implement and maintain a record/filing system
- Channel all incoming correspondence and requests for authorisation in order to secure smooth running of the Office and timeous response CIT Product Specialist
- Take minutes during meetings, consolidate and distribute feedback to all relevant parties. Keep record of minutes and follow-up on action plans
- Maintain and update a leave planner for the department to maintain compliance to the leave regulations pertaining to statutory leave.
- Prepare, compile and distribute the necessary information for meetings
- Maintain and regularly update contact details of external customers, management and stakeholder information
- Manage registers and follow up on outcome
- Assist in planning for upcoming projects and administer progress such as peak season
- Provide an administrative service in line with company policies and procedures
- Maintain a filing system by keeping accurate and readily available records in line with SOPs and legislative requirements

**Consolidate and capture expenses and invoices.**
- Administer transactions on Fraxion:

- Load Purchase Orders and invoices for payment for the department
- Generate Purchase Orders for the department
- Create work authorization and receipts
- Follow correct processes & procedures in terms of Fraxion
- Load settlement requests on Fraxion for payments
- Follow up with Finance department on payment of invoices
- Capture data, as required
- Coordinate, capture and file reimbursement all expenses for the Managers and self for Governance purposes on monthly basis (cell phone claims, travel claims, business card invoices and expense reports)

**Arrange and coordinate meetings and travel**
- Arrange and coordinate travel arrangements with travel desk for the Logistics team and relevant parties
- Travel with the team, when needed, to assist with staff engagements, record keeping and governance
- Arrange and coordinate roadshows and route planning by liaising with Centre Managers and Regional teams to achieve a successful roadshow
- Coordinate flight plan and travel arrangements for project roll outs on behalf of the Logistics team

**Consolidate MIS**
- Gather and consolidate information from Centres daily and submit to relevant stakeholders
- Compile, consolidate and report on the Losses Forum meeting
- Consolidate and submit monthly SLA stats for the banks to assist the Logistics team in monthly reviews
- Compile confidential letters, presentations and spreadsheets to assist the Logistics team in preparation for
- meetings
- Prepare reports and disseminate information, as required.
- 1 year business administrative experience dealing with the compilation and creation of management reports.

**Minimum **requirements: Education**
- Grade 12