HR Assistant/reception Reliever

2 weeks ago

Pretoria, South Africa Finbond Mutual Bank Full time

We are looking for an HR assistant to support our Human Resources department as well as full time reliever for the Head Office Receptionist. You will act as the first point of contact for HR-related, reception queries from employees and external partners.

General Administration

Providing customer service to Finbond and Supreme Finance employees

Organise and maintain personnel records

Prepare Department of Labour documents and letters and service certificates

Assist payroll department by providing relevant employee information (e.g. new appointments, movements and terminations)

Capturing of IOD cases on the Department of Labour system

Responsible to order and manage induction packs

Answer employee queries about HR related matters

Carry out confirmations of employment

Recruitment & Selection

Scheduling of job interviews and assisting in the interview process

Ensuring background and reference checks are completed

Preparation of new employee files

Reception Duties

Provide information regarding products or services of the company

Schedule, reschedule and cancel appointments

Provide information to callers over the telephone, answer telephone calls and transfer calls to the appropriate person

Assist visitors in filling out forms

perform basic bookkeeping and record keeping duties

Perform data entry and filling activities as and when required

Keep work area clean and tidy on a constant basis

**Qualifications:
**HR related qualification
- An Office Administration qualification will be advantageous

**Experience**:
1 - 2 years similar administrative or reception role will be advantageous.

**Knowledge and Skills**:

- Proven work experience as an HR Assistant coupled with Reception experience
- Experience with HR software, like Sage VIP
- Thorough knowledge of labour laws
- Excellent organisational skills, with an ability to prioritse important projects
- Must be billingual in English and Afrikaans

**Additional Requirements**:

- Presentable, friendly and energetic
- Organised, responsible and proactive
- Computer literate (MS Outlook, Word and Excel).
- Excellent time management and written and verbal communication skills
- Willingness to learn and to grow with the company

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