Laboratory Supervisor

Lab Schedule/Roster:

- Manage and maintain analysts' tasks, shifts, duties and responsibilities. Set KPI's for individual members within the team and track completion according to policy
- Compile monthly Shift
- and Day Worker roster, ensure adherence to roster and advise management of all changes made to the roster.
- Make staff arrangements to cover eventualities of staff lateness, illness and leave. Advise Management of these arrangement.
- Compile Monthly timesheets and submit to Management for approval. Once approved, submit to Payroll Administrator.
- Minimize overtime and shift changes by enforcing company policies and ensure adherence to all.

Lab Document Control:

- Maintenance, review and control of Laboratory Quality Procedures, ensuring that Lab processes are in line with good lab practices (GLP)
- On a monthly basis, update Lab Chemical List. Conduct regular assessment of Laboratory glassware and track replacement values to the budget.
- Control of external documents e.g.: Supplier MSDS’s, according to the relevant process

Control of Records:

- Ensure that all Lab documents are correctly filed as per relevant procedure, ensuring that documents are readily available and easy to retrieve
- oversee and monitor compliance to safety records and completion

Equipment Calibration:

- Ensure that monitoring and measuring devices within the Lab are calibrated and checked according to schedule

Purchasing of Lab Consumables and Equipment:

- Manage the requesting of purchase orders and receipt of consumables, glassware and equipment, with the necessary authorization from Management

Audits:

- Prepare for and participates in internal / external audits.
- Conduct and facilitate RCA’s for findings with action items and enforcement.

Personnel Assessment and Development:

- To conduct periodic job observations to assess Lab personnel’s skill levels and compile training metrics for development per person
- Determine training needs, and assist with training where necessary

Routine/Special Analysis:

- Oversee raw material-, in process
- and final product analysis according to sampling schedule, and proper approved method
- Improve methods and process flows to optimize lab output and turnaround time
- Ensure that all routine samples are analyzed and communicated, within allocated time frames
- Where more than 1 test needs to be conducted at a time, ensure that all tasks receive the required focus
- In all cases uses the specified analytical techniques, including auto-titration where required
- Ensure sample integrity is maintained throughout the preparation and testing process
- Ensure accurate calculation of analytical results and report/correct erroneous results immediately
- Communicate to the Quality Manger if any deviations occur
- Maintain retention samples as required by law
- Ensure retention samples are tested and data recorded and maintained according to legal requirements
- Oversee maintenance and cleaning of laboratory glassware, equipment and/or work area to avoid costs

Reporting of Results:

- Accurate recording and prompt reporting of results into the computer Laboratory Information Management System (LIMS)
- Oversee and monitor Paper-based quality control sheets completion and sign off daily, and ensure that the light system is activated to indicate product status to Production
- Where required, verbal communication of the results to Production Personnel and Quality manager
- Report all deviations and computer errors to the Quality Manager and correct analyst behavior by training, coaching, or disciplinary action as needed

Laboratory EH&S:

- Carries out reasonable instructions of Quality Manager or Emergency Personnel in the event of an emergency
- Oversee, implement and maintain good laboratory practices (GLP) at all times,
- Enforce proper usage and control of required PPE at all times, and report unsafe conditions immediately
- Ensure safe handling and storage of chemicals to prevent spillages, unwanted reactions or contamination with other chemicals
- Oversee diligent 5S within the Laboratory and train analysts to improve continually.
- Full control and maintenance of EHSQ tasks, duties and compliance in the laboratory

Skill Requirements
- Degree in analytical chemistry (BSc) preferred
- Minimum 5 years’ experience managing / leading a team of analysts
- Computer proficiency in multiple disciplines a must (Office, LIMS, SAP, ETC)
- Demonstrate literacy and numeracy as required
- Training in GLP a must with proven track record op implementation and compliance
- Repeatable accuracy
- Effective Communication and interpersonal skills
- Positive attitude, change readiness, action orientated, teamwork
- Knowledge and experience in ISO standards Advantageous (17025, 9001, etc)
- Proven track record of success in high pressure environment.
- Demonstrate Negotiation skills for supplier management

Ad-hoc Duties:

- Any other responsibilities that Management may allocate to you