Tender Administrator

18 hours ago

Johannesburg, South Africa SurTech Full time

**TENDER ADMINISTRATOR**

**Role Overview**

We sell a global leading GRC SaaS solution which empowers more than 1 million users globally.

As a Tender Administrator with a high attention to detail and love for administration you will become a trusted asset to the team. You will play a crucial role in assisting with office administration and the bidding process for technology-related projects; assisting in the qualification of all tenders, completion, and compilation of tender documents. Achieve customer satisfaction by ensuring all duties are performed quickly and accurately.

**Reporting to: Head of Operations**

**Reason for vacancy: Team expansion**

**Management level of role: This is not a management role.**

**Working environment & travel: Exceptionally busy, team-orientated environment. Drivers license and own transport is essential. Ability to travel country wide.**

**Working hours: 07h30 16h00 or 08h00 to 16h30 or 08h30 to 17h00 (Hybrid)**

**Key Responsibilities**
- Accuracy, correctness, 100% spot on, all the time
- Always ready to assist all members of the team
- Understand and use SalesForce like your life depends on it
- Attend to any client / internal queries and provide feedback within a stipulated period
- Monitor bid advertisements to identify relevant opportunities.
- Assisting in qualification of tenders based on organizational criteria.
- Handling general queries, escalating issues when necessary, and conducting ad hoc maintenance of the bid register.
- Completion and compilation of tender documents
- Organize and maintain bid records.
- Updating of company documents and company registrations on various platforms.
- Keep track of inventory levels and order supplies as needed.
- Ensure proper maintenance of office facilities and equipment.
- Attend tender briefing meetings
- Ensuring relevant arrangements are made for delivering the tenders timeously
- Manage customer databases
- Administer and manage the Sales CRM Environment
- Assist with all sales admin queries

**Required Experience**
- Experience in Administration and sending Tenders
- Good PC literacy and experience with a CRM system
- Experience in sales administration will be an advantage
- MS Office
- SalesForce (an advantage)
- Matric certificate
- A commerce degree would be preferable

**Behavioural Skills & Soft Competencies**
- Strong multi-tasking skills is a must to ensure various duties are performed accurately and on time
- Some mild compulsive behaviour would be an advantage
- Excellent/Unparalleled/Incredible/Outstanding/Relentless attention to detail
- System and process oriented
- Team Player
- Great personality and sense of humour
- Critical analytical thinking: using logic and reasoning to identify the urgency of certain tasks
- Time management: ability to prioritize tasks, deliver quality work under pressure and manage their own time
- Writing: ability to effectively communicate with external clients and internal team members
- Self-starter with a positive outlook
- Tenacious and friendly
- Able to work well within a team environment
- Adaptable and flexible, with an eagerness to learn and develop oneself
- Dynamic: full of energy and has a sense of purpose
- Must be a mature personality (EQ)
- Über Fun
- Possible been accused of having OCD in the past

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