Property Portfolio Office Administrator
1 week ago
South Africa’s top investment group is looking for a Property Portfolio Administrator to join their team in Cape Town.
**Job Requirements**:
- NQF 4 or working towards completing your NQF 4
- At least 2 years of experience in a similar position within a Property / Real Estate Sector
- Experience with Rentals
- Experience with **PayProp, Red Rabbit, Excel, Google Docs**:
- Great administrative skills
- Excellent communication skills and telephone etiquette
- Own car with drivers’ licence
- Bilingual - English and Afrikaans
**Responsibilities**:
- Monthly list to team on tenants that are vacating on allocated portfolio
- Send Vacating checklist to all tenants who give notice on allocated portfolio
- Attend AGM’s on allocated blocks in person or via zoom
- Monthly walk around blocks managed and report to managing agents on findings - follow up on items that need to be attended to
- Upload lease to payprop and debit order form
- Create property, create tenant and create invoices on payprop.
- What accounts are we paying for the Landlord? Have the accounts redirected to Igrow and ensure the correct amounts are paid every month.
- Monthly statements to Landlord
- Monthly statements to tenants and invoices
- Attend to monthly reconciliation of rental payments on allocated portfolio
- Attend to monthly account payments for Landlord
- Attend to Deposit refund payments within 14 days
- Load deposit processing fee on deposit refunds
- Follow up on tenants in arrears as per strict process LOD on 4th of every month
- Investors to be kept updated on late payments at all times
- Have an action plan in place to collect arrears
- Eviction instructions to be handed to attorneys o.b.o owner if requested
- Download contracts expiring from payprop according to 40/80 rule, negotiate renewals accordingly and ensure all invoices have been loaded
- When warning letters are received by Body Corporate, send to tenant and keep track that it is followed up on
- Attend to problems with water and electricity accounts
**Maintenance on the portfolio**:
- Portfolios are split to a maximum of 250 properties per person
- Each Portfolio administrator will have a list of approved contractors that they will work with
- Each contractor will sign a service level agreement (SLA) which must be adhered to
- Attend to all maintenance and exit inspection maintenance on allocated portfolio
-
Property Maintenance Office Administrator
1 week ago
Durbanville, South Africa SFG Engineering Services Full time**Job requirements**: - Grade 12 - Experience in the same position - Computer literate - Strong administration skills - Working with quotation for repairs and maintenance - Excellent telephone manner - Fully bilingual - English and Afrikaans - Advanced Excel - **RedRabbit Property System experience**: - **Property / Rental Industry experience**: - **Own...
-
Property Coordinator
3 days ago
Durbanville, South Africa The Talent Experts Full time_You’re the mover and shaker of the business, you make things happen!_ **Is this you?** You’ve worked in a small company before and you prefer that to a large corporate. You’re accustomed to being the mover and shaker of the company, the one that knows all the ins and outs of the various properties, suppliers and assets you caretake. Everyone knows...
-
Junior Portfolio Administrator
20 hours ago
Durbanville, South Africa Finovate Full timeOur client, an **Investment Consultant Company**, is looking for a **Junior** **Portfolio Administrator** in the **Plattekloof area.** **Job Summary**: This role will require the Portfolio Administrator to perform all asset administration related functions required for the administration of collective investment scheme...
-
Finance and Property Controller
3 days ago
Durbanville, South Africa The Talent Experts Full time_You love being an important part of a team where your work is valued and you make a difference every day!_ **Is this you?** You’ve worked in a small company before and you prefer that to a large corporate. You’re accustomed to being the backbone of the company, the one that pulls everything together and ensures the full admin process of the business...
-
Property Maintenance and Tenant Coordinator
3 weeks ago
Durbanville, South Africa Time Personnel Full timeREQUIREMENTS Proactive and dependable individual with 2+ years of solid experience in property administration and coordination Positive attitude with a passion for building and maintaining strong relationships Excellent communication and interpersonal skills; enjoys working with people Highly organised with strong problem-solving abilities and attention to...
-
Office Administrator
20 hours ago
Durbanville, South Africa JSM Business Services Full timeOur client, a leading supplier of pet and animal food as well as other pet products in the Durbanville area, is looking to appoint an Office Administrator who will be responsible for general office tasks and basic bookkeeping functions. Tasks/Duties: - Issuing of Purchase orders to suppliers - Processing of supplier invoices - Reconciliation of Supplier...
-
PA/Office Administrator
3 weeks ago
Durbanville, South Africa fbc structural engineers Full timeSenior Consultant at fbc structural engineers Dynamic consulting engineering business seeking an experienced PA/Office Administrator to support the business owner and ensure seamless office operations. Key Responsibilities: Personal Assistant to the Business Owner: Manage calendar, schedule meetings, and coordinate appointments Handle inbox, diary...
-
PA/Office Administrator
13 hours ago
Durbanville, Western Cape, South Africa fbc structural engineers Full time R250 000 - R400 000 per yearDynamic consulting engineering business seeking an experiencedPA/Office Administratorto support the business owner and ensure seamless office operations.Key Responsibilities:Personal Assistant to the Business Owner:Manage calendar, schedule meetings, and coordinate appointmentsHandle inbox, diary management, and correspondenceAnswer telephone calls and...
-
Talent Aquisition and Office Administrator
1 week ago
Durbanville, South Africa GVW Group, LLC Full time**Summary**:** The **Talent Acquisition and Office Administrator** supports the Human Resources department by assisting with the recruitment process and providing comprehensive travel and relocation support for employees as well as overseeing the daily operations and administrative functions of our office environment. This role involves working closely with...
-
Real Estate Agent
5 days ago
Durbanville, South Africa Jambo Home Loans Full time**Job description**: Are you a natural connector who loves meeting new people and turning conversations into opportunities? We’re looking for driven Real Estate Professionals to join our growing team and help expand our property portfolio across Cape Town. In this role, you’ll take ownership of your success; identifying new business opportunities,...