Administrative Officer
2 weeks ago
**The main purpose**:
To provide administrative and secretarial support to the Head of school (SoCM), to ensure the smooth running of the School, with a particular focus on the Head of School’s desk and office. This is a demanding and fast moving position that requires someone who is a proactive and positive thinker, and able to exercise good judgment and initiative.
**Location**:
Faculty of Health Sciences Building, Parktown, Johannesburg
**Key Performance Areas**
***
Effectively manage the head of school's diary, both electronic and manual
Organize school prize-giving, school retreat, as well as other ad-hoc events
Coordinate meetings and communicate effectively with all parties attending meeting
Minutes taking and drafting of agendas for three committee meetings (FIN/HR, EXCO, HOD)
Answer telephone calls by screening of calls and directing to appropriately
Ensure E-mail correspondence are re-direct and advised where applicable
Provide basic administrative and secretarial support to the Head of School
Disseminating of communications with internal & external stakeholders
Maintaining filing systems appropriately for different committee meetings
Assist in writing letters of support, motivations, delegation of authority, memorandums and announcements
Typing, copying, scanning & printing of all Schools documents
Booking, setting-up and confirmation of venues
Ordering of stationery, office equipment and consumables
Make travel arrangements for the Head of School
Assist the senior operations manager with admin tasks
Sorting, organizing and distributing of documents requiring the head of schools’ signature
Liaising and maintaining communication with all administrative staff within the School
Compiling and editing the School newsletter
**Qualification requirements**:
***
Matric/Grade 12
National Diploma or equivalent qualification advantageous
3-5 years University experience
Experience of Oracle
Ability to respond after hours for important, timely or urgent matters
Team-player who operates in a fast paced team-oriented setting
Ability to be discrete and maintain confidential information
Understanding of how to prioritize and respond accordingly
Strong written and verbal communication skills and the ability to multi-task
- Detailed Description
Job Requirements
Additional Details
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Minimum Salary
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Currency
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Work At Home
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