Office Coordinator

3 days ago

Boksburg, South Africa Marvel Placement Consultants Full time

**Office Coordinator**

**Minimum Requirements**:

- Minimum of 2 years’ relevant experience in administration or coordination.
- Beneficial: Experience within the plumbing or hardware industry.
- Computer literate with proficiency in Microsoft Office Suite.
- Strong communication and organisational skills.
- Ability to multitask and prioritise effectively.

**Duties and Responsibilities**:
**Admin & General Duties**
- Provide support to the admin and sales team with various tasks as required.
- Answer and transfer calls to the relevant department/extension.
- Book couriers for stock movements between the Cape Town and Johannesburg warehouses.
- Assist with picking goods for dispatch, ensuring serial numbers are captured and recorded.
- Manage and organise filing systems and company documents.
- Prepare and submit credit note requests for approval.
- Welcome and assist walk-in customers.
- Purchase office stationery and generate POs with approval from the Office Manager.
- Act as the first point of contact, dealing with correspondence and phone calls.

**Sales Support Duties**
- Complete waybills for dispatched products.
- Load all sales orders within 1 working day of receipt.
- Ensure sales are assigned to the correct categories on Sage Evolution.
- Attend to call-in and walk-in customer sales enquiries.
- Provide assistance with sales-related tasks to Sales Coordinators, Reps, and Managers.
- Collaborate with Operations to schedule deliveries and manage backorders.
- Develop a thorough understanding of company products and services.
- Review backorders weekly and follow up with production on customer expectations.
- Assist with tender compilation when required.
- Provide weekly reports on Sales Orders Received values.
- Generate sales orders on Sage Evolution.
- Gather and provide market intelligence on competitors, new entrants, suppliers, and industry trends.
- Issue quotes within 2 working days of receipt.
- Participate in marketing activities, campaigns, and activations as needed.

**Closing Date**:
Submissions for this vacancy will close on **17 September 2025**, however, you will still have the opportunity to submit your CV for this position until **09 October 2025**.

**Please Note**:
**PoPI Act**:
Marvel Placement Consultants adhere to the provisions of the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive.”

For more information please contact:
**Consultant ZS

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