Senior Procurement Controller

**Job Number**

66170

**Job Type**

Permanent

**Job Title**

Senior Procurement Controller

**Computer Skills**

MS Office,SAP,L-shipping

**Industry**

Freight

**City**

Ekurhuleni (East Rand)

**Province**

Gauteng

Senior Procurement Controller, Finance Department

PURPOSE OF THE JOB:
To provide the company with a professional Procurement service which focuses on providing the business with the best quality products and services at the lowest possible cost, delivered on time.

KEY PERFORMANCE AREAS:
Process RTO’s / Purchase orders and ensure that business obtains the best quality products at the most competitive prices on time, every time:
Process RTO’s daily
- Review & negotiate quotations at most competitive prices, quality, service delivery and payment terms
- Ensure purchases are within any departments budget and that RTO’s are authorised by the relevant departmental heads
- Ensure that all purchases are made only from preferred and authorised suppliers
- Resolve queries - Price differences, Quantity differences, Credit notes etc.
- Assist with cost savings throughout the organisation and ensure no unnecessary spending or wastage (WIG Scoreboard)
- Ensure all filing is kept up to date whilst maintaining an organised office workspace
- Prioritise workload and ensure that critical and urgent tasks are performed whilst not neglecting other tasks
- Communicate and or escalate any problematic situations or concerns on time to the line manager
- Ensure all RTO’s and queries are addressed on time to prevent any business delays
- Ensure Travelling requirements are processed with the Approved
Registered Office
- Airfares, Car Hire, Accommodation must always be procured at the most cost effective measures in place and need to be approved by the departmental heads
- Procure Foreign currency for company staff members that travels abroad (Day Rates as per SARS)
- Ensure Nedbank Credit Card transactions are processed on L-Shipping on a daily / weekly basis. Statements are received in time for reconciliation and payment
- Ensure AMEX Credit Card transactions are processed on L-Shipping on a daily / weekly basis. Statements are received in time for reconciliation and payment

Monthly overhead creditors and COD payments:
Ensure the Capturing of Invoices relating to purchase orders (Daily)

Stock Management, Stationary & Admin:
Maintain inventory levels and ensure that all stationery, groceries and consumables stock, are replenished in time
- Order according to correct specifications and quantities
- Ensure that stationery, groceries and consumables are managed effectively and distributed to business on time in accordance with relevant schedules and or adhoc requests
- Ensure no wastages are incurred with the stockholding of stationery, groceries and consumables (Cost saving)
- Ensure receipts of goods and services are verified and reflect the actual receipts

Contribute to team effort:
Coordinated, effective, and efficient team work
- Communicate regularly and effectively with team members and management
- Highlight system or process problems when noticed and engage with team members in problem solving
- Plan and participate in cross-training with other staff
- Fill in for other team members when required
- Recognise accomplishments and contributions of team members

Provide high level of customer service:
Good working relationships with internal and external customers
- Facilitate satisfactory communication and resolution of problems
- Take responsibility for assignment completion and follow-through

**Inherent Requirements**

Matric with Maths
National Diploma in Procurement /Accounting /Financial Management
5 - 8 years’ experience in Procurement and other Financial related fields (Debtors or Creditors)

Knowledge Required
- Financial and Business Acumen
- Signflow electronic approval and filing
- Accounting Principles
- Creditors Book
- L-Shipping
- SAP Accounting system
- A keen interest in Procurement, Tender Management and Contract Management

Skills Required
- Computer Programs Skills
- Mathematical Analysis
- Problem solving skills
- Decision making skills.
- Interpersonal Skills
- Relationship building skills.
- Excellent verbal and written Communication Skills.
- Planning and Organisational skills
- Analyticial skills
- Negotiation skills

Personal Attributes/Behaviours/Attitudes:
Deal with Confidential Information in a professional manner.
- Propensity to own
- Propensity to hand off
- Disciplined
- Resilient
- Frustration Handling
- Conflict Handling
- Problem Solving
- Responsiveness
- Self-confidence
- People Positive
- Attention to detail and Accuracy
- Professional and Presentable at all times
- Remain calm and collected when handling Pressure

**What Qualification**

National Diploma in Procurement /Accounting /Financial Management

**Minimum Qualification**

Diploma

**Status**

Available