Fleet Manager

Our client in the Logistics industry is currently looking for a **Fleet Manager**. The position is based in Kraaifontein.

**Objective**:
The overall objective of this operations manager role is to effectively manage and oversee the day to day (also night shift) operations of the depot/plant. This includes the short term planning and scheduling of daily operations. This extends from the productivity of drivers and their vehicles; along with the overall maintenance of vehicles; solving queries etc. in order to deliver exceptional service within clients’ SLA.
- Roles Functions_

**Budget Control**:

- Creditors - Ensure all invoices and PO’s are signed off and submitted to Finance.
- Follow up on outstanding money
- Other - Insurance claims, traffic fines, vehicle maintenance
- Management of driver hours
- Budget and Resource Planning - Use relevant data and analysis to give input into budget preparation for the

division/depot.

**Client Service**:

- Service Culture - Deliver within SLA
- Partnership Management - Cultivate objective working relationships with variety of stakeholders (e.g. HR team, IT, Clients)
- Client Relationship Management - Daily client interactions on the front line.
- Solve challenges and queries to reduce complaints.

**Operational Execution**:

- Oversee and manage own fleet of vehicles_
- Schedule maintenance
- Weekly checks
- Services
- Washbay
- Breakdowns (where applicable)
- Licensing of vehicles
- Manage diesel consumption

**Trip management**
- Manage and schedule drivers’ working hours
- Route planning
- Oversee successful loading of goods at clients with all relevant paperwork
- Planning and scheduling the overs (old order incomplete from last loading cycle with new orders received.

**Site Management**
- Manage the washbay
- Manage the workshop
- Manage the diesel

**Other**
- Insurance Claims
- Adhoc Projects

**Debrief paperwork (daily)**

**Reporting**:

- Prepare and submit weekly operational stats
- Prepare and submit weekly financial flash to clients
- Prepare, analyse and submit monthly operational stats

**Operational Efficiencies**:

- Work with team of drivers to deliver operational efficiencies
- Delivery of superior quality customer experiences within SLA
- Fleet management

**Staff Management**:

- Personal Development_
- Manage own development to increase own competencies for the position function and future leadership growth opportunities
- People Management_
- Plan and manage performance, skills development and team motivation. Achieve efficiencies and increase competencies.
- Address employee’s issues or grievances
- Management of drivers performance, i.e. weekly monitoring of their consumption per km, daily debrief and weekly reports indicating outliers.
- Driver PDP and licenses
- Manage drivers’ leave and overtime (update daily)
- Teamwork_
- Support effective teamwork within depot/branch.

**Jobs Outcomes/KPA/I's**

Targets and measures to be discussed in Performance meetings
- Finance_
- Work contributions to bottom line (e.g. increase profits, decrease costs, cashflow)
- Client_
- Contribution to client satisfaction levels (internal and external clients)
- Process_
- Efficiency, accuracy and reporting
- People_
- Management contribution supporting, growing and motivating staff to deliver results.
- Personal contribution to team and others
- Values_
- Alignment with the Lieben Values
- Lean_
- Reducing waste and streamlining processes

**Qualifications**:

- Matric
- Computer Literacy (MS Office, Outlook)
- Advanced Studies (Tertiary Diploma/Degree) is advantageous

**Experience**:

- Minimum of 2 years' experience in the transport environment
- Proven track record managing portfolio of customers.
- Specific industry experience beneficial.

**Personal Qualities**:

- Excellent administrative skills.
- Excellent communication skills.
- Able to work well with a team and under pressure.
- Must be diligent and time competent in order to meet deadlines.
- Must be customer service focused.
- Must be honest, reliable and trustworthy.
- Be willing to work flexible hours.
- Be willing to perform duties on weekends.

**Languages**: English and Afrikaans

**Salary**: R20 000 to R25 000 per month