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HR Officer

2 weeks ago

Kempton Park, South Africa AVI Limited Full time

AVI Ltd. is known for its leading household brands across many categories including: hot beverages, sweet and savoury biscuits and snacks, frozen convenience foods, personal care products, cosmetics, shoes, accessories, and fashion apparel.

**NATIONAL BRANDS LIMITED** operates 5 manufacturing sites, offering world class manufacturing facilities in **Isando (Johannesburg), Rosslyn (Pretoria), Westmead and Durban (KZN)**. It is home to some of the best-known South African tea, coffee and creamer brands, including our delicious range of much-loved savoury and sweet biscuits, and our melt-in-your-mouth snack range.

An exciting opportunity exists for a **HR Officer - FTC** at **NATIONAL BRANDS LIMITED Isando Biscuits Factory**. The purpose of the role is to assist the HR Manager by providing generalist human resources services and advice to the business unit. Partner with and advise the business unit’s line managers to enable and improve line capacity and effectiveness with regard to the following HR services: HR Projects, Learning and Development, Employee Wellness, Performance Management, Recruiting and Staffing, Talent Management and OD, and HR Reporting, Statistics and Compliance.

**Line Manager**: HR Manager

**Job Specification**:
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**Key Performance Areas**:
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**Human Resources Reporting, Statistics and Compliance**
- Ensures high level and high standard of customer service and guidance in line with HR Policies and Procedures
- Ensures effective communication on updated HR policies and procedures to line managers
- Ensures effective communication via various channels on all HR related matters
- Provides support and advice on the interpretation and understanding of HR policies and procedures to management and staff
- Ensures all HR audit requirements are adhered to - liaises with HR Administration on all HR Audit matters
- Provides Auditors with necessary files and documentation
- Monitors the implementation of the EE Plan and ensures compliance with the EE Act
- Develops an up to date job profile database using the AVI competency menu
- Assist in ensuring that all job profiles and job grades of the Business Unit are aligned to the AVI and industry standards
- Assist in ensuring internal and external remuneration parity by position and grade for all staff
- Conducts quarterly review of HR systems access in relation to roles and responsibilities of the individual users
- Conducts monthly review of the Business Unit’s organisational structure to ensure an accurate reflection of jobs and their reporting lines
- Oversees all administration related to the employee life cycle and verifies all employee changes, leave approvals and short time before upload of payroll onto SAP
- Oversees and ensures accurate engagements and terminations of employees
- Handles all queries from employees with HR Administration
- Oversees all staff changes’ updates on staff sites and organograms by ensuring it is updated on a monthly basis with all relevant changes
- Provides value adding a consultative and advisory role to line management in line with relevant legislation with regards to performance management, disciplinary, recruitment, reward and remuneration, learning and development, transformation, IR, wellness as well as culture motivation/morale issues (burning workplace issues), etc.
- Prepares the necessary daily, weekly and monthly HR related reports, including information on staff movements, headcounts and employment costs, absenteeism, product contamination, ICAS referrals and develops any other adhoc reports as required by the Business Unit, the Finance department, AVI, line management and the HR team
- Provides assistance with the legislative reports submitted
- Checks and signs off monthly payroll variance reports follows up and resolves discrepancies
- Assists with submission of Workplace Skills Plan (WSP) and Annual Training Report (ATR) to SETA
- Assists with the preparation, completion and submission of Employment Equity Plan (EE Plan) if necessary
- Assist with Investigating “Be heard” reports and provides feedback to the business after discussing it with the HR Manager
- Tracks training initiatives against PDP’s received and provides feedback to HR Manager
- Compile various HR-related reports

**Learning and Development**
- Participates in the Business Unit’s transformation committee(s) ensuring proper representation of the skills development agenda
- Assist leadership, technical and functional training requirements in conjunction with line managers for input into the Workplace Skills Plan (WSP)
- Facilitates training programs as required including new employee induction and performance management training
- Develops and updates training material as required
- Works with transformation to meet the BBBEE Skills Development score targets
- Schedules training that fits with the business cycles and production planning and works with line management to ensure business continuity
- Assist with ap