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Senior Officer:provincial Operations

2 weeks ago

Klerksdorp, South Africa Services SETA Full time

**Stakeholder Engagement and Representation**
- Career exhibitions supported through representation and participation Support the planning of outreach programmes
- Provincial stakeholder capacitation and engagement sessions logistics facilitated
- Outreach programmes in consultation with the relevant Portfolio Unit or Department outside Operations coordinated and implemented
- Oversee the dissemination of relevant information to the Provincial stakeholders
- Supervise the compilation of reports on Provincial Office deliverables and processes

**Stakeholder Mobilisation and Capacitation**
- Support Cold calling of LPE (Levy Paying Employers) and NLPE (Non-Levy Paying Employers) to obtain authorised contact information for key stakeholders
- Stakeholders mobilised to participate in all Operations business processes
- Annual schedule of stakeholder capacitation sessions communicated and implemented offering quarterly sessions on all Operations business processes

**Oversee Stakeholder Relations in the Province**
- Support stakeholders in meeting Services SETA requirements in the province
- Facilitate the education of stakeholders in the Province regarding Services SETA policies on accreditation, grant funding, training, assessment, internal moderation, learning programmes and all other relevant policies
- Facilitate partnerships with providers of learning programmes in the province
- Represent SSETA in meetings and forums, at Provincial level as and when delegated or required

**Provincial Office Maintenance**
- Provincial Office building maintenance requirements reported
- Provincial Office facilities including cleaning and sanitation, gardening, safety and security, water, electricity, and vehicles management supported daily
- Provincial Office ICT equipment and infrastructure maintenance requirements reported
- Provincial Office assets, travel, stationery, catering, other requisitions and petty cash complied for approval in compliance with Finance requirements

**Discretionary Grant (DG) Project Monitoring and Support**
- Project induction conducted and reports verified an/or validated and submitted for approval within SOP turnaround times before tranche invoice due dates informing finance of early learner terminations
- Project monitoring conducted and reports verified an/or validated and submitted for approval within SOP turnaround times before tranche invoice due dates informing finance of early learner terminations
- Project remediation notices issued post induction and monitoring within SOP turnaround times and followed through to conclusion, specifically learner terminations and compliance matters
- Project invoicing supported to ensure submission in accordance with tranche payment model
- Workplace approval and remediation supported
- Project planning, enrolments and closures supported
- Identification and escalation of potential project rescue and recovery risks

**Achievement of Work Plans**
- Execute work plans and drive an evidence collection that is aligned with the operational plan and performance contract in real-time
- Register, track, monitor and report on new allocations and commenced projects using SharePoint and applicable tools
- Produce reports against the implementation of work plans
- Respond to audit findings with complete evidence, on time
- Implement documented data management practices
- Comply to policies and procedures in the unit
- Identify, record and manage issues and risks in real time
- National Senior Certificate or equivalent certificate (NQF 4)
- National Diploma or equivalent qualification (NQF 6) in Community Development, Public and Development Management, Public Relations, Business Administration, or related field is required
- Minimum of 3 years’ relevant experience in grant administration, project management and stakeholder management, of which 1 year must be supervisory experience

**Closing Date for Applications**: 23 May 2025